Specialist, Aviation Compliance

About the Role

The purpose of this class is to provide administrative, accounting, and compliance support for the college in accordance with federal, state, and internal guidelines.

Requirements

• High school diploma or GED and seven (7) years of administrative office experience that includes transaction processing, account reconciliation, billing support, ad-hoc reporting, and/or development and enhancement of monitoring processes; or an Associate’s Degree in business, accounting, finance, or a related field with five (5) years of such administrative office experience.
• Knowledge and experience using Microsoft Office applications with intermediate Excel skills.
• Must complete and pass Microsoft testing modules for Word and Excel and demonstrate the ability to type 30 wpm. (Candidates with proof of current Microsoft Office Expert Specialist Certification are exempt from testing.)
• Strong demonstrated performance in compliance support, preferably including Veterans Administration (VA) clients.
• Aviation operations experience preferred.

Responsibilities

• Assist and provide information to students, faculty, administrators, and the college community in person, on the telephone, and through related electronic means.
• Enter data (such as budgets, student accounts, enrollment, and other records) into college systems and process the data as needed.
• Perform regular and ad-hoc internal audits of records; research, analyze, and resolve any discrepancies; make corrections as needed.
• Compile reports, documents, forms, and correspondence.
• Create, prepare, run, and analyze student and finance reports and data.
• Maintain files and records in an organized and efficient manner.
• Assist with special projects, meetings, and/or special events.
• Serve as liaison between departments, programs, and other offices or organizations.
• Manage calendars for department personnel.
• Process and manage all relevant course, program, and/or personnel paperwork.

Position-Specific Responsibilities

• Assist with implementation and maintain ongoing compliance with curriculum and record compliance regulations issued by organizations such as the Veterans Administration, FAA, MHEC, and Middle States.
• Support eligibility qualification and credentialing for consideration in the student’s financial aid enrollment status as defined by the VA, US Department of Education, and/or COMAR.
• Collaborate with the financial aid team to address data issues and resolve student issues.
• Collaborate with Finance for billing reconciliation with corresponding and compliance documentation.
• Collaborate with Enrollment and Student Services staff and various academic departments to ensure efficient and accurate daily processing of registration and academic transactions.
• Enter overload and adjunct pay contracts accurately for approval.
• Create and track check requests, requisitions, work orders, and other request forms.
• Manage Aviation student issues when presented to front office.

Benefits

CCBC offers a comprehensive benefits package for full-time employees, summarized below.

• Health and Medical:
  • CIGNA Open Access Plus (OAP)
  • CIGNA Open Access Plus In Network (OAPIN)
  • Kaiser
  • Prescription Drug Benefits: included in Cigna Plan Medical Premiums (CIGNA) or Kaiser Medical Premiums (Kaiser)
• Mental Health: Emotional, drug/alcohol abuse treatment (inpatient and outpatient) provided when pre-approved; premium included in medical care plan.
• Dental Benefits: CareFirst Blue Cross/Blue Shield Regional Traditional; CareFirst Blue Cross/Blue Shield Regional Preferred.
• Vision Benefits: NVA.
• Flexible Spending Accounts (Benefit Strategies):
  • Health Spending Account: $2,600
  • Dependent Care (children under 13 and elder care): $5,000
• Financial — Life Insurance:
  • Term Life Insurance (MetLife): Employee Basic Life Insurance is 1× salary with a minimum of $50,000 (90/10). Employee Supplemental Life Insurance available in multiples of $10,000 up to $200,000. Supplemental Term Life for spouse (increments of $10,000 up to 50% of employee combined basic and supplemental) and dependents ($10,000); 100% employee paid.
  • Permanent Whole Life Insurance (Unum): Optional Long Term Care rider available. Available to full-time employees, part-time associates, and adjunct faculty. Spouse and dependent coverage available. Accrues cash value; premiums will not increase; coverage will not decrease. 100% employee paid.
  • Accidental Death & Dismemberment (The Hartford): Individual or Family Coverage. Employee pays a rate in multiples of $10,000 up to $300,000.
• Long-Term Disability: Plan pays 60% of gross monthly salary after 90 consecutive days of absence; employee pays 100% of premium.
• Retirement Plans:
  • Maryland State Teacher’s Pension System (7% contributory)
  • Optional Retirement Plan (non-contributory)
  • Baltimore County Employees’ Retirement System (7% contributory)
  • Supplemental Retirement Annuities: 403(b) and 457(b) tax-sheltered annuities. Payroll salary reduction authorization required (forms on SharePoint). 403(b) available to all CCBC employees (Adjunct Faculty, Part Time Associates, Full Time). Roth 403(b) feature available through TIAA-CREF and VOYA Financial Advisors, Inc.; allows after-tax contributions with tax-free withdrawal at retirement. Traditional and Roth 403(b) contributions share combined limits. 457(b) Deferred Compensation Plan offered through VOYA Financial Advisors, Inc.; salary reduction authorization form required.
• Legal Services: Legal Resources — pre-paid legal voluntary benefit for advice, consultation, and representation for commonly used legal services.
• Credit Union: First Financial Federal Credit Union membership available.
• Direct Deposit: Mandatory payroll direct deposit; allows directing pay to different accounts at any bank.
• Work and Family: Employee Assistance Program (EAP) through Cigna Behavioral — free personal advocates assisting employee and any household member.
• Paid Leave Benefits: Academic, Bereavement, Sick and Safe Leave, Jury Duty, Religious Holidays, Military Leave, Sabbatical, Personal, Vacation, and Holidays.
• Tuition Assistance: Eligible full-time employees may qualify for waiver or reimbursement programs. Spouses and legal dependents up to age 22 eligible for reimbursement with proof of successful completion and a C or better grade. Employees become eligible for external Tuition Reimbursement program the first semester after one calendar year of employment. Eligibility for waiver or reimbursement for CCBC courses begins after completion of a 90-day probation for public safety and classified employees.
• Academic Cash Award: Classified employees eligible for a lump sum award of $500