Special Initiatives & Campaign Project Manager

About this position

The Special Initiatives & Campaign Project Manager serves as a project management and operational support partner for CCF's Philanthropy Team, with primary responsibility for coordinating the Growth for Impact Campaign and supporting select philanthropy projects that require cross-functional coordination, timeline management, accountability systems, and donor-facing follow-through. Under the leadership and supervision of the Vice President of Philanthropy, the Special Initiatives & Campaign Project Manager serves as the primary project manager for the Foundation's Growth for Impact Campaign and other strategic philanthropic initiatives.

Essential Functions

Campaign Project Management & Execution

• Serve as the primary project manager for the Growth for Impact Campaign under the direction of the Vice President of Philanthropy.
• Develop, maintain, and monitor the comprehensive campaign work plan, including milestones, deadlines, deliverables, dependencies, and accountability measures.
• Coordinate implementation of campaign strategies, priorities, and fundraising activities across the Foundation.
• Ensure alignment among campaign governance bodies, campaign leadership, initiative teams, volunteers, and Foundation staff.
• Manage campaign timelines and facilitate progress toward annual and long-term fundraising goals.
• Create and maintain systems that track campaign activities, assignments, decisions, risks, and next steps.
• Coordinate campaign reporting, progress reviews, and organizational accountability processes.
• Identify implementation barriers and proactively work with leadership to develop solutions.
• Ensure campaign-related information is communicated effectively across all stakeholder groups.
• Provide project management support to the CEO/President, Vice President of Philanthropy, Philanthropy Committee, and campaign initiative leadership teams.
• Maintain visibility into all major campaign activities to ensure coordination, accountability, and successful execution.

This role ensures that campaign priorities remain organized, measurable, and moving forward by coordinating the efforts of philanthropy staff, leadership, subject matter experts, volunteers, and initiative leaders. The Project Manager maintains visibility into campaign activity occurring both inside and outside the Philanthropy Team and ensures donor and prospect engagement is communicated, documented, and advanced according to campaign strategy and timelines.

Campaign Pipeline Management

• Maintain the campaign prospect pipeline and monitor movement through cultivation, solicitation, stewardship, and pledge fulfillment stages.
• Coordinate prospect assignments, relationship ownership, solicitation timelines, and next-action plans.
• Monitor progress toward initiative and campaign fundraising goals, including pace-setting milestones.
• Identify gaps within campaign gift pyramids and prospect pools.
• Produce dashboard reporting, forecasting, and campaign performance updates for leadership, committees, and the Board.
• Facilitate regular campaign prospect meetings and ensure campaign activity is accurately documented within organizational systems.

Philanthropy Committee & Volunteer Administration

• Staff the philanthropy committee meetings.
• Develop agendas, materials, briefing documents, and reports.
• Track committee decisions, volunteer assignments, and follow-up activities.
• Coordinate communications with campaign volunteers and ensure they have access to current campaign materials, messaging, and prospect information.
• Monitor volunteer outreach efforts, commitments, engagement activities, and campaign participation.

Solicitation Coordination

• Assist in developing solicitation plans and prospect strategies.
• Prepare donor briefing materials, solicitation packets, and engagement materials.
• Coordinate donor meetings and campaign engagement activities.
• Track proposal status, outstanding commitments, and follow-up activities.
• Facilitate communication among relationship managers, leadership, volunteers, and subject matter experts.
• Support campaign leaders in identifying priority solicitation opportunities.
• Coordinate with relationship managers to understand donor and fundholder history, current funding priorities, engagement strategy, communication preferences, and appropriate next steps before campaign cultivation or solicitation activity moves forward.

Campaign Analytics, Forecasting & Reporting

• Produce campaign performance dashboards and progress reports.
• Prepare reports for leadership, committees, and the Board.
• Track gifts, opportunities, pledges, commitments, and fundraising forecasts.
• Monitor campaign key performance indicators and analyze campaign progress.
• Maintain visibility into campaign pipeline health and gift pyramid performance.
• Identify opportunities and risks requiring leadership attention.

Cross-Department Campaign Coordination

• Coordinate campaign activities across Philanthropy, Grantmaking & Community Leadership, Communications, and Finance and Office of the President.
• Ensure campaign messaging remains aligned and consistent across internal and external stakeholders.
• Track campaign deliverables requiring action from multiple teams.
• Maintain communication between the Philanthropy Team, Philanthropy Committee, Subject Matter Experts, and OOTP.
• Develop and maintain professional courtesy standards regarding donor communication, relationship ownership, prospect management, and contact reporting.
• Ensure donor and prospect interactions involving Subject Matter Experts are communicated back to the Philanthropy Team and documented appropriately.
• Monitor campaign timelines and implementation schedules.

Subject Matter Expert (SME) & Initiative Coordination

• Establish recurring communication and meeting cadences between Subject Matter Experts and the Philanthropy Team and OOTP.
• Coordinate Subject Matter Expert participation in cultivation planning and prospect strategy discussions.
• Facilitate ongoing education regarding initiative priorities, outcomes, impact, and funding opportunities.
• Develop processes to capture and communicate donor and prospect interactions involving Subject Matter Experts.
• Support integration of Subject Matter Experts into cultivation, solicitation, stewardship, and impact reporting activities.
• Clarify campaign roles, expectations, and responsibilities for participating Subject Matter Experts.
• Ensure initiative leaders remain informed regarding campaign activity related to their area of work.

Donor Experience & Campaign Stewardship Support

• Assist the Donor Experience team to support an exceptional campaign donor experience.
• Support campaign-specific stewardship strategies, recognition planning, and donor engagement activities.
• Assist with campaign events and donor engagement opportunities.
• Assist campaign impact reporting and donor communications.
• Track donor journey milestones and stewardship touchpoints.