Special Events Associate

Primary Responsibilities

• Support the Director of Special Events in the planning and execution of editorial and commercial events, including private dinners, cocktail parties, panels, screenings, and subscriber experiences.
• Aid with event logistics, including venue research, vendor coordination, guest communications, transportation, gifting, staffing, and on-site execution.
• Maintain project timelines, run-of-shows, guest lists, and seating documents.
• Collaborate with vendors, venues, and external partners to ensure event deliverables are completed accurately and on schedule.
• Coordinate invitation management, RSVP tracking, credentialing, and guest experience initiatives.
• Assist with sourcing event materials, rentals, décor, and production needs.
• Prepare presentations, briefing materials, and event documents for internal and external stakeholders.
• Manage meeting scheduling and calendar coordination for the Special Events team, including internal planning meetings, vendor calls, site visits, and stakeholder check-ins; maintain accurate calendars and ensure key project milestones and deadlines are reflected across teams.
• Provide on-site event support, including setup, guest management, talent handling, and breakdown.
• Aid with budget tracking, invoice processing, and post-event reporting.
• Support the Special Events team on additional marketing, editorial, and client entertainment initiatives as needed.

Desired Skills & Qualifications

• Bachelor’s degree and 1–2 years of experience in events, hospitality, experiential marketing, public relations, or a related field.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills.
• Positive attitude and willingness to take initiative.
• Some experience coordinating vendors and external partners.
• Comfortable working evenings and weekends as event schedules require.
• Proficiency in Google Workspace, Microsoft Excel, PowerPoint, and event management platforms such as LaunchMetrics and zkipster.
• Interest in fashion, media, luxury, and culture.

Pay

The expected base salary range for this position is from $66,400 - $75,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education.