Special Event Manager

Company Description The Jewish Federation of Sarasota-Manatee is a financially responsible, debt-free organization dedicated to sustaining and growing a vibrant Jewish community in Sarasota-Manatee and beyond. Guided by our mission to save Jewish lives and enhance Jewish life locally, in Israel, and around the world, we fund a wide range of services, programs, and activities focused on meeting community needs, promoting positive Jewish identity, Israel education, and building community. Backed by generous donors and a strong balance sheet, we continue to address the challenges of modern Jewish life with long-term stability and impact.Role Description The Special Events Manager plays a pivotal role in donor engagement and is often the first point of introduction for donors getting to know the Federation. This is a strategic leadership position for someone who creates memorable donor experiences and meaningful opportunities to thank and celebrate donors at every level.What You’ll DoOversee and execute all annual development events (10 to 100+ guests), including donor appreciation events, the annual luncheon, and specialized events for our giving societiesDevelop and manage sponsorship structure and solicitation for programs and events, in collaboration with the Director of EngagementManage the Federation’s portfolio of Lions of Judah and Pomegranate Societies’ events — stewarding committees and chairs, running the yearly pin process, and liaising with our societies ahead of the bi-annual conferenceCollaborate with staff and, where applicable, event volunteer leaders to coordinate eventsPlan major events throughout the year alongside volunteer leaders and lead staffSet event strategy and marketing, conduct research, make site visits, and source resources to inform event decisionsCreate and track event budgets, and ensure adherence to themReview, negotiate, and approve vendor pricing proposals, contracts, and invoicesCoordinate and monitor event timelines to ensure deadlines are metServe as the primary liaison with vendors on event-related mattersHelp determine creative direction for each event, including design work as neededWork closely with the Marketing Department to build and monitor marketing timelines, serving as the primary link between marketing and event lead staffCoordinate staff roles, event job descriptions, and per-event trainingProvide on-site, day-of event managementComplete post-event follow-up, including final contract resolutions and paymentsEnhance on-site Federation branding across eventsMeasure event results and analyticsLearn and adapt to evolving systems as the organization grows — comfort with change is a must, not a nice-to-haveWhat You’ll BringBachelor’s degree in a relevant or related field2-5 years of event experience or work in related activitiesCommitment to a strong staff culture and shared team valuesExcellent planning and organizational skillsExceptional research abilitiesExcellent interpersonal and communication skillsAbility to manage multiple projects and collaborate with a wide variety of staff and personalitiesOutstanding negotiation skills