Special Education Administrative Support Specialist - Special Education 2026-2027 SY

Key Responsibilities

• Utilize SynergySE in order to create documents, input information, and generate reports.
• Monitor timelines and assist with clerical tasks for referrals, evaluations, re-evaluations, annual reviews, etc.
• Develop and maintain a master schedule of special education-related meetings.
• Arrange and schedule special education conferences such as IEP and MET meetings.
• Communicate with parents via telephone or email to arrange meetings and follow up on return of documents.
• Keep a log documenting all parent and teacher contacts.
• Arrange for interpreters when needed for meetings.
• Direct parent questions and concerns to the appropriate team member.
• Keep the department informed of scheduled meetings.
• Complete all forms, including the IEP Compliance Checklist, correctly and in a timely manner.
• Make copies of all forms, letters, and other relevant information.
• Maintain complete and accurate files for all students in the initial evaluation/re-evaluation process.
• Submit required documentation to the Special Education Records Department.
• Assist and support the special education staff with other tasks as assigned by the principal, department chair, speech/language pathologist (SLP), and/or psychologist.

Required Qualifications

• A High School education or equivalent.
• Moderate proficiency in typing with good accuracy.
• Computer proficiency to include use of basic software applications (Word, Excel, etc.).
• Ability to operate standard office equipment.
• Ability to organize, prioritize, and work with frequent interruptions and minimum supervision.
• Ability to effectively communicate (verbal and written) with students, parents, district personnel of all levels and general public; to maintain confidentiality.

Skills & Competencies

• Knowledge of Synergy, Google Suite, and other applications necessary for the position.
• Computer skills in the use of standard programs such as Microsoft Word and Excel; a willingness to learn Synergy SE; Google Calendar; and other computer applications necessary to the position.
• Organizational skills to manage multiple tasks and requests from multiple professionals.
• Effective written and oral communication skills necessary to deal with parents and school staff.
• Effective customer service.
• Ability to complete tasks in a timely manner.
• Ability to maintain confidentiality.
• Demonstrate flexibility.

Work Environment & Physical Requirements

• Office-based setting, often within a school district’s special education department.
• Frequent interaction with school administrators, teachers, parents, and special education staff.
• May occasionally visit schools to support special education programs or attend meetings.
• Fast-paced environment with multiple deadlines and tasks requiring organization and multitasking.
• Light lifting (up to 25 pounds), such as handling files, office supplies, or educational materials.