Special Assistant to the President and CEO

About the role

Hudson Institute seeks a special assistant to the president and CEO to assume principal day-to-day responsibility for managing the calendar of the CEO, while assisting the CEO, through administrative, research, and collaborative work, to fulfill his responsibilities.

Responsibilities

• Supports the daily activities and scheduling of the President and CEO, including preparation for speaking engagements, conferences, meetings, and travel.
• Handles external requests and coordinates with relevant staff for the CEO’s participation, involvement, support, and appearances, and delegates if appropriate.
• Responds to requests made to the CEO, including phone calls, emails, and meetings.
• Manages email flow to the CEO, exercising judgment in handling requests.
• Sets up meetings with current and prospective donors, in association with the Institute’s development office.
• Conducts research assistance and manages special projects for the CEO.
• Prepares expense reports for the CEO’s office following the Institute’s reporting guidelines.
• Plans and manages logistics around Hudson's three Board of Trustees meetings each year.
• Collaborates continuously with senior management on identifying and meeting key objectives, tracking goals, deliverables, and following up with colleagues as needed.
• Aids in the preparation and execution of special events and meetings at Hudson Institute.

Requirements

• Commitment to Hudson Institute’s mission and supporting the work of the Institute’s scholars and staff.
• General knowledge of and interest in Hudson’s core work areas: national security, foreign and domestic policy, and international affairs.
• Undergraduate degree.
• Three to four years of relevant experience.
• Ability to work closely and effectively with others—including Hudson’s senior management, trustees, and other staff.
• Superior writing, verbal, editing, and project management skills.
• Ability to perform under pressure to support high-profile meetings.
• Meticulous attention to detail.
• Experience in crafting policy-oriented correspondence—critical to increasing the Institute’s visibility among targeted constituencies.
• Ability to frame requests for meetings in a compelling manner, drawing on knowledge of policy and potential contact interest.
• Ability to help organize high-profile meetings.
• Demonstrated ability to handle complex and simultaneous tasks and assignments.
• Commitment to acting with integrity and the utmost professionalism.

Pay

$60,000 - $90,000 per year