Special Assistant to the Executive Office

Responsibilities

• Manage demanding calendars for the Commissioner and Chief Administrative Law Judge (ALJ) and other Executive Office staff
• Compose and prepare confidential correspondence
• Arrange travel plans, itineraries, and agendas
• Work closely with the First Deputy Commissioners to manage and coordinate direct access to Commissioner and Chief ALJ’s time and office
• Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation and distribution
• Complete a broad variety of administrative tasks that facilitate the Commissioner and Chief ALJ’s ability to effectively lead the agency
• Take and organize minutes and notes at meetings to share with the Executive Office staff
• Support agency-wide projects, including those related to the Agency Engagement Committee
• Cooky with internal and external stakeholders and assist with project management
• Answer, screen, and route telephone calls using appropriate telephone etiquette
• Cooky and coordinate yearly mail and electronic mail correspondence on behalf of the Commissioner and Chief ALJ’s
• Keep the Commissioner and Chief ALJ well informed of upcoming commitments and responsibilities, following up appropriately

Qualifications

• A baccalaureate degree from an accredited college and two years of satisfactory, full time experience related to the projects and policies to be studied in the particular position
• Preferred Skills:
  • Ability to incorporate creative approaches to various projects by taking initiative and working independently
  • Excellent communications skills both written and verbal
  • Excellent organizational and multitasking skills
  • Extremely detail oriented and organized
  • Bilingual a plus

Pay

$68,912.00 – $117,153.00