Special Assistant, Corporate and External Affairs Group

About the role

The Special Assistant serves as a key operational and administrative partner in Clark Construction Group’s Corporate and External Affairs Group, supporting the group’s effectiveness and responsiveness.

Responsibilities

• Schedule and Work Flow Management: Understand and support the team’s goals, priorities, and responsibilities. Help ensure effective work flow and time allocation by managing daily, weekly, and monthly priorities and schedule.
• Understand, track, and help respond both to incoming requests from stakeholders as well as to the group’s proactive initiatives and outreach efforts.
• Serve as a highly reliable, trusted point of contact for internal and external stakeholders, including clients, professional advisors, trade association leaders, public officials, and community leaders.
• Events, Meetings, and Travel Management: Support the planning, budgeting, scheduling, communication and coordination of various executive-level client and stakeholder meetings and events.
• Financial Management: Help support departmental budgeting and accounting by monitoring monthly spending.
• Continuous Operational Improvement with AI: Support continuous improvement of departmental workflow and processes by utilizing the company’s AI tools.
• Special Projects: Provide management and coordination for special projects that support department and company priorities.

Qualifications

• Associates’ or Bachelor’s degree in a related field; Minimum of five to seven years of relevant experience, including supporting senior executives;
• Demonstrated ability to think and act proactively to anticipate the needs of executives;
• Strong interpersonal skills and the demonstrated ability to manage multiple and changing priorities;
• Strong command of the English language, both written and verbal; native fluency or full professional proficiency in German desired but not required;
• High degree of professionalism, client focus, and ease when interacting with various internal and external stakeholders, including company executives, clients, advisors, partners, business leaders, public officials, and community leaders;
• High level of diplomacy and cross-cultural competency, including demonstrated ability to interact and build rapport with local, state, federal, and international stakeholders;
• Strong planning and organizational skills, as evidenced by successful project and process management as well as the ability to track and manage various requests, action items, and other priorities;
• Attention to detail and the ability to develop documents, plans, or presentations that are complete, concise, and accurate;
• Flexibility and willingness to provide support to other projects and/or parts of the company;
• Ability to maintain discretion and confidentiality in all aspects of job responsibilities;
• Ability to work independently, problem solve, and use good judgment, with a high degree of self-motivation and initiative;
• Ability to work overtime if/when needed to meet business requirements;
• Proficiency with AI tools to streamline work processes highly preferred;
• Expert proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Mail, Docs, Sheets) required.

Pay

The base salary range for this role is $45,000 - $110,000. Compensation may vary outside of this range depending on a number of factors, including a candidate’s education, experience, skills, and geographic location.

Schedule

This is a full-time, in-person position based in our Washington, DC and/or McLean, Virginia office. The office is Metro-accessible; however, access to a car for transportation is a plus.