Special Assistant

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections where posting has real specific content. We must not repeat job title. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate: EEO, nondiscrimination, legal, application instructions, etc. Also remove cookie/navigation/legal/EEO etc. Also remove duplicated lines. Must not create sections with filler like "commensurate with experience". Must not create Pay/Schedule/Benefits unless posting actually states them. The posting includes "Maximum Salary 168823.00 Minimum Salary 98972.00" and also mentions "The hiring range for this position is ($98,972 - $138,185)." Also mentions "Benefits -- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org". Also mentions "This position is affiliated with the City Retirment Plan." Also mentions "Full time or Part time Full time". So we have Pay info, Benefits info, Schedule info (Full time). So we can include those sections. We need sections: About the role (maybe a summary). Responsibilities (essential functions). Requirements (maybe desired qualifications?). Qualifications (maybe desired qualifications?). Skills (maybe abilities). Benefits, Pay, Schedule. We must not invent or summarize away detail; preserve all substantive info. So we need to include all details from posting, but we can organize them under appropriate headings. We must not include boilerplate like EEO, nondiscrimination, application instructions (like "Qualified candidates must submit..."), links to nondiscrimination notice, etc. Also remove "Full time or Part time Full time" duplication? We'll keep schedule: Full time. We need to ensure we don't repeat content unnecessarily but preserve all substantive info. Could be repetitive but okay. Let's extract substantive content: First paragraph: "Supports the Chief Academic Officer in monitoring and managing the day-to-day operations, priorities, and coordination of the Office of Academics. Ensures effective liaison, appropriate confidentiality, and coordination across academic and non-academic departments on matters related to administration, management, operations, strategic planning, and execution of Chief Academic Officer priorities. Represents the Chief Academic Officer as assigned and provides leadership and direction to the administrative team, including direct supervision of Executive Administrative Assistants, and to special projects that may have an operational or organizational impact. Establishes systems for executive workflow, priority tracking, cross-functional follow-through, and decision support and provides direction and insight in the development of policy, organizational, operational, and financial analyses." That's like About the role / overview. Then "Essential Functions" list: many bullet-like sentences separated by semicolons. We'll turn each into

. List them: - Provides direct supervision, leadership, coaching, development, performance management, and workload coordination for Executive Administrative Assistants and other assigned administrative staff supporting the Office of Academics; establishes clear standards for responsiveness, executive support, coverage, communication, document management, and customer service. - Establishes and manages executive-office systems and routines for monitoring the Chief Academic Officer's priorities, commitments, decisions, action items, deadlines, and follow-up; ensures responsible owners are identified and elevates risks, delays, or matters requiring Chief Academic Officer attention. - Leads and coordinates high-priority special projects and initiatives on behalf of the Chief Academic Officer, including developing project plans, identifying owners and milestones, monitoring dependencies and risks, coordinating stakeholders, and ensuring timely completion of deliverables. - Coordinates cross-functional work across Office of Academics departments and with other City Schools offices to support execution of Chief Academic Officer priorities, resolve operational issues, and ensure timely communication and follow-through across teams. - Prepares and coordinates executive summaries, briefings, correspondence, presentations, talking points, decision documents, Board and Cabinet materials, meeting materials, status reports, and other communications for the Chief Academic Officer; synthesizes complex information and identifies key decisions, risks, recommendations, and next steps. - Evaluates needs and services, human capital requirements, feasibility and cost effectiveness, performance and accountability, and other aspects of division management and provides analyses and recommendations to support Chief Academic Officer decision-making. - Develops departmental budget drafts, monitors budgetary and operational information, and supports compliance and resource planning using pertinent planning and implementation data. - Serves as the Office of Academics staffing and selection-process coordinator, as assigned, partnering with Human Capital and hiring managers to support selection plans, timelines, interview logistics, required documentation, staffing actions and transfers, onboarding, and Requests to Hire in accordance with City Schools protocols. - Responds to and coordinates resolution of inquiries, issues, and information requests from City Schools central office departments, schools, and the public on matters related to the Chief Academic Officer's area of responsibility; ensures appropriate routing, monitors responsiveness, and provides status reports as needed. - Reviews management policies, procedures, organizational practices, and operational data and prepares reports, memoranda, analyses, and recommendations applicable to academic and non-academic services and programs. - Assists in planning, organizing, and directing policy, organizational, and operational analyses on issues and concerns that impact City Schools operations and the effective functioning of the Office of Academics. - Represents the Chief Academic Officer in meetings, conferences, committees, and cross-functional work as delegated; accurately communicates the Chief Academic Officer's direction, documents commitments and decisions, and escalates matters requiring Chief-level authority. - Uses district-approved productivity, collaboration, project-management, and data-visualization tools, including Microsoft Office/Microsoft 365, Google Workspace, Power BI, and other systems as appropriate, to organize information, monitor priorities and deliverables, analyze data, and prepare executive reports, dashboards, and presentations. - Utilizes resources appropriately to complete work efficiently; proactively communicates the status of work; anticipates the needs of the Chief Academic Officer and Office of Academics leadership; participates and contributes fully as a team member; and exercises sound judgment and decision-making skills to resolve or escalate sensitive matters. - Maintains confidential and sensitive information. - Performs and promotes all activities in compliance with equal employment and non-discrimination policies; follows federal and state laws, school board policies, administrative regulations, and professional standards. We might need to remove the last bullet about equal employment etc as it's boilerplate EEO? It's part of essential functions but it's about compliance; could be considered boilerplate but it's part of job duties. However instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. This line is about compliance with EEO policies; might be considered boilerplate. Safer to remove it. Also the line about maintaining confidential info is substantive. Now "Desired Qualifications" list: - Bachelor's degree required. Degree must be from an accredited college or institution. - Three years or more of demonstrated project management experience required with successful, timely deliverables and positive outcomes. - Three years of administrative experience in public education, education policy or related field required. - Three or more years of supervisory experience/people management required. - Exceptional verbal and written communication skills, including the ability to make effective presentations to diverse audiences and convey complicated information with tact and diplomacy. - Ability to exercise independent judgment, work quickly to analyze problems and recommend workable solutions including the planning and implementation of those solutions. - Skill in research, presenting, and explaining policies and procedures, assembling data, preparing complex reports, and formulating and presenting recommendations with all levels of management to facilitate change, implement strategy, and accomplish objectives. - Ability to multi-task, prioritize changing assignments, and organize busy workload, meet deadlines, and work well under pressure, while exercising excellent attention to detail. - Interpersonal skills that ensure effective team building and commitment to collaborative work. - Proficient skill in the use of technical computer applications, including electronic databases, and Microsoft Office, including Excel and Power Point. Also "Full time or Part time Full time" -> schedule: Full time. Pay: Maximum Salary 168823.00 Minimum Salary 98972.00. Also hiring range ($98,972 - $138,185). We should include both? The posting says "Maximum Salary 168823.00 Minimum Salary 98972.00" and then later "Please note, this is not the hiring range. The hiring range for this position is ($98,972 - $138,185)." We should preserve all substantive info, so include both ranges. Benefits: "Benefits -- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org". Also "This position is affiliated with the City Retirment Plan." Also "This position is not affiliated with a bargaining union." Also "In accordance with Maryland law, City School is required to share the position salary ranges in its entirety." That's more about pay. We should keep benefits info: eligible for benefits, link, City Retirement Plan, not affiliated with bargaining union. Now we need to decide sections. About the role: first paragraph(s) before Essential Functions. Responsibilities: Essential Functions list. Requirements: maybe the "Desired Qualifications" could be split into Requirements and Qualifications and Skills. But we need to follow instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to decide what goes where. We could map: - About the role: introductory paragraph. - Responsibilities: Essential Functions. - Requirements: maybe the mandatory items: Bachelor's degree, 3+ years project management, 3 years admin experience in public education, 3+ years supervisory experience. - Qualifications: maybe the desired qualifications like communication skills, judgment, research skill, multitasking, interpersonal skills, technical proficiency. - Skills: maybe the tools usage: Microsoft Office, Google Workspace, Power BI, etc. But we already have technical proficiency. Could combine. But we must not create sections with filler. Ensure each section has real specific content. We have a lot of content; we can allocate. Let's define: About the role: first paragraph (supports CAO...). Responsibilities: Essential Functions list (excluding the EEO compliance line maybe). Requirements: Bachelor's degree required; Three years or more of demonstrated project management experience required; Three years of administrative experience in public education, education policy or related field required; Three or more years of supervisory experience/people management required. Qualifications: Exceptional verbal and written communication skills; Ability to exercise independent judgment; Skill in research, presenting, and explaining policies and procedures; Ability to multi-task, prioritize changing assignments, organize busy workload, meet deadlines, work well under pressure, excellent attention to detail; Interpersonal skills that ensure effective team building and commitment to collaborative work. Skills: Proficient skill in the use of technical computer applications, including electronic databases, and Microsoft Office, including Excel and Power Point; Uses district-approved productivity, collaboration, project-management, and data-visualization tools, including Microsoft Office/Microsoft 365, Google Workspace, Power BI, and other systems as appropriate. Benefits: This position is eligible for benefits; link to benefits info; This position is affiliated with the City Retirement Plan; This position is not affiliated with a bargaining union. Pay: Maximum Salary 168823.00; Minimum Salary 98972.00; Hiring range ($98,972 - $138,185) (note: not the hiring range but we include both). Schedule: Full time. We must not include boilerplate like "Performs and promotes all activities in compliance with equal employment and non-discrimination policies;" we removed. Now ensure we preserve all substantive info: Did we miss any? Let's review original text for any other substantive bits not covered. Original text after "Essential