Speaker Bureau Meeting Planner

About the role

To be eligible for this position, you must reside in the same country where the job is located. IQVIA’s Speaker Bureau team consists of dedicated meeting professionals who plan and manage highly compliant meetings and events for Life Sciences organizations. We work with our clients to deliver a high-quality attendee experience through a range of in-person, hybrid, and virtual meetings by seamlessly pairing deep industry expertise, best-in-class compliance technology and an innovative, scalable approach to support our client’s Speaker Bureau.

Responsibilities

• Collaborate as an integral part of the client Core Team which comprises of meeting planners, customer success managers, compliance specialists and tech support.
• Cook up all aspects of the planning and delivery of relevant meeting logistics in a timely manner within the client’s business rules and budgetary requirement.
• Confirm HCP Speaker for meeting date within contractual parameters.
• Cook up HCP speaker travel.
• Cook up venue, food/beverage, and AV confirmation with Logistics Planner.
• Secure virtual meeting URL details and confirm virtual moderator.
• Cook up attendee RSVPs with program host to ensure minimums are met.
• Ensure program host meeting closeout.
• Process HCP speaker payments.
• Apply client business and compliance rules throughout the planning process.
• Manage all correspondence with field rep and HCP speaker in a timely and accurate manner including invitations, confirmation letters, program status updates, speaker travel itineraries and pre-event packs.
• Liaise with relevant internal and external stakeholders to ensure appropriate team members have the most up to date information.

Requirements

• 2 - 3 years of meeting planning or equivalent.
• Life Sciences experience a plus.
• Bachelor's Degree is preferred.
• Proficiency in Microsoft Office suite of products (Word, Excel, PowerPoint, Teams) and Outlook required.
• Knowledge in SharePoint, Salesforce and Smartsheet preferred.
• Ability to multi-task/plan numerous meetings simultaneously while still demonstrating a strong attention to detail.
• Willingness to work flexible schedules and/or extended hours to meet clients’ business needs during peak season.
• Comfortable working in a fast-paced team environment, while also able to work independently.
• Exceptional customer service skills.
• A strong sense of urgency and the ability to effectively problem solve.
• Excellent oral and written communication skills with focus on the ability to be concise and clear, summarize a situation and articulate the necessary next steps, effectively listen, and assess the need for urgent action.

Qualifications

• Collaborate as an integral part of the project team to execute world class events as measured by internal and external client satisfaction.

Skills

• None provided in the job posting.

Benefits

• IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries.
• IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud.

Pay

The potential base pay range for this role, when annualized, is $37,400.00 - $106,800.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time).

Schedule

Working Hours: Will be required to work at least 1 shift per week from 11:00am EST - 8:00pm EST. All other working hours are 8:00am EST - 5:00pm EST or 9:00am EST - 6:00pm EST.