Spclst, Engineering GWES Scheduler

About the role

The Global Workplace and Enterprise Services (GWES) team provides safe, reliable, and compliant facilities and utility support for research, manufacturing, and business operations. The GWES Maintenance Scheduler is responsible for developing and maintaining an executable maintenance schedule for assigned areas and crafts.

Responsibilities

• Develop and maintain a forward-looking maintenance schedule, typically 1–4 weeks out, using only planned, ready-to-schedule work and available labor capacity.
• Cook up with planners, supervisors, operations/manufacturing schedulers, and work requesters to confirm job readiness, labor availability, equipment access, materials, permits, and business priorities before committing work to the schedule.
• Lead scheduling pre-meetings and weekly scheduling meetings to align stakeholders on the fixed schedule, resolve constraints, and secure agreement on equipment availability and execution windows.
• Prioritize work in accordance with safety, GMP/GxP, environmental, quality, and business requirements, with emphasis on due preventive maintenance, critical calibrations, predictive maintenance findings, and risk-based corrective work.
• Manage the ready backlog by sequencing high-priority work first, incorporating associated or opportunistic work when downtime and resources allow, and removing duplicate, obsolete, or non-ready items from the schedule queue.
• Optimize schedule loading by craft and shift and recommend supplemental or off-shift labor needs to supervision when required to execute priority work safely and on time.
• Maintain accurate work order and schedule status in the CMMS and scheduling tools to support daily tier management, work assignment, schedule adherence, and backlog visibility.
• Attend daily tier meetings and collaborate with supervision and crafts to manage schedule breaks, reallocate workload as needed, and protect schedule compliance.
• Review notifications and work requests for completeness and proper prioritization and ensure work is routed appropriately into the planning and scheduling process.
• Monitor and report scheduling and execution KPIs such as schedule compliance, backlog health, PM completion, and reasons for schedule break-ins; use data to drive continuous improvement.
• Support site compliance by ensuring scheduling practices align with GMP, safety, environmental, and change control expectations, including management of overdue or extension-controlled work where applicable.
• Provide support during audits and regulatory inspections, and contribute to standard work, training, and continuous improvement of the maintenance work management process.
• Perform selected maintenance planning duties on a planned or temporary basis. This may include basic job scoping, verifying work order information, identifying required materials, ordering materials, coordinating with supervisors and crafts, confirming job readiness, and supporting the transition of planned work into the schedule.

Qualifications

• Minimum of three (3) years of experience in one or more of the following areas: maintenance, manufacturing, technical support, planning, scheduling, coordination, administration, or project support.
• Experience working with computerized maintenance management systems (CMMS), SAP, and database or spreadsheet tools used to manage work orders, schedules, and backlog data.
• Demonstrated ability to communicate effectively and collaborate across functions, including customers, operations, planners, supervisors, and craft personnel.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities, maintain accurate records, and support execution of work in a fast-paced, regulated environment.

Skills

• Adaptability
• Backlog Management
• Business Management
• Business Operations
• Computerized Maintenance Management Systems (CMMS)
• Corrective Maintenance
• Critical Thinking
• Data Analysis
• Driving Continuous Improvement
• Electrical Systems
• Engineering Design
• Equipment Maintenance
• GMP Compliance
• Maintenance Planning
• Maintenance Planning Software
• Maintenance Scheduling
• Manufacturing Processes
• Mechanical Troubleshooting
• Preventive Maintenance
• Prioritization
• Regulatory Compliance
• Regulatory Inspections
• Root Cause Analysis (RCA)
• Safety Procedures

Benefits

The salary range for this role is $87,300.00 - $137,400.00. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.