Space Administration Manager
About the role
The Space Administration Manager will centralize oversight and coordination of research space transitions, serving as a primary leader across departments and administrative units. The role will manage complex space projects, streamline processes, and enhance communication.
Responsibilities
Space transition project management. Project management and oversight of complex and concurrent space transitions including laboratory, procedure space and dry/office space moves and laboratory clear-out for faculty moves, retirement and terminations.
Use of clear and effective tracking and organizational systems to streamline processes and significantly cut timeline and project delays.
Robust knowledge of space transition processes and procedures. Strong partnership with the Office of Space Planning and Operations as well as a wide range of departmental administrators, faculty, trainees and staff.
Regulatory and comprehensive/strategic lab clear-outs. Partnership with the Office of Environmental Health and Radiation Safety around laboratory clear-out regulation and policies. Support e-waste and equipment removal with goals to clear obsolete material, open usable space, and foster safe, effective laboratories.
Campus food and beverage. Representing the Dean’s Office, Manager may support “employee experience” efforts around PSOM campus food and beverage provision.
Qualifications
Bachelor of Science, Bachelor of Arts, and 1 to 2 years of experience or equivalent combination of education and experience is required.
Preferred: experience with space management, research laboratory operations, facilities coordination, or other technical environments that support complex infrastructure and compliance needs.
Exceptional customer service and relationship management skills, with a demonstrated ability to build trust, communicate effectively, and navigate complex stakeholder environments across faculty, staff, and administrative teams.
Proven ability to manage sensitive situations with professionalism, discretion, and a solutions-oriented approach.
Highly self-motivated and able to work independently, exercising sound judgment and initiative in a fast-paced environment with minimal supervision. Maintains composure under pressure and demonstrates professionalism and poise, particularly in high-stakes or tense situations.
Skills
Strong organizational and project management capabilities, including the ability to manage multiple concurrent priorities, track complex workflows, and consistently deliver projects on time with a high level of accuracy and attention to detail.
Benefits
Health, Life, and Flexible Spending Accounts
Tuition
Retirement
Time Away from Work
Long-Term Care Insurance
Wellness and Work-life Resources
University Resources
Flexible Work Hours
Penn Home Ownership Services
Adoption Assistance
Pay
$57,500.00 - $75,000.00 Annual Rate
Schedule
Not specified