Sourcing Lead, Supply Chain & Compliance

GrowNYC is a 56-year-old environmental nonprofit organization helping more than 3 million New Yorkers by providing essential services and taking action to make NYC a livable city, where every person can enjoy a healthier, more sustainable life.

GrowNYC programs include our network of Greenmarkets and the work of GrowNYC Wholesale, which ensure that all New Yorkers have access to the freshest, healthiest local food. We build and support community and school gardens through volunteer days, technical assistance, training, grants, and more. We provide 70,000 children each year with programs that offer meaningful interactions with the natural environment.

About the role

The Sourcing Lead, Supply Chain & Compliance is a specialized role responsible for managing vendor compliance for all suppliers (including harvest-to-order producers), optimizing non-harvest inventory procurement, and ensuring year-round product availability. This position maintains comprehensive compliance systems for 50+ vendors (and growing), including farms, distributors, and specialty suppliers, ensuring all meet GrowNYC's quality, safety, and sustainability standards. The Sourcing Lead manages procurement of dry goods, pantry items, and fill-in produce, while complementing the Harvest-to-Order Lead by maintaining all producer compliance documentation. This role requires independent judgment in vendor assessment, supply chain problem-solving, and managing multi-tier supplier relationships while processing purchase orders and maintaining confidential vendor records.

Responsibilities

• Maintain comprehensive compliance database for ALL vendors including harvest-to-order farms, distributors, and specialty suppliers, ensuring all 50+ vendors meet requirements of GrowNYC's Approved Supplier Program
• Manage procurement of all non-harvest inventory including dry goods, pantry items, dairy, proteins, and prepared foods, while sourcing fill-in produce from distributors during gaps in harvest-to-order availability
• Ensure all vendors maintain current certifications including GAP, organic, food safety, and insurance documentation, conducting quarterly compliance audits to verify adherence to standards
• Create and submit purchase orders for inventory products, managing reorder points and stock levels while coordinating with warehouse team to optimize inventory turnover
• Provide backup coverage for Sourcing Lead, Harvest To Order during absences or peak season periods, cross-training on harvest-to-order processes to ensure continuity of operations
• Process vendor purchase orders exceeding $10,000 for harvest-to-order commitments, managing documentation and payment schedules
• Maintain confidential vendor financial information including W-9s and banking details, and track payment status across all suppliers

Requirements

• Bachelor's degree in Supply Chain Management, Business, Agriculture, or related field (relevant experience may substitute)
• Minimum 3 years of experience in procurement, supply chain management, or vendor compliance
• Experience with food safety regulations, organic certification, and agricultural compliance standards
• Demonstrated ability to manage vendor relationships and negotiate contracts
• Experience processing purchase orders and managing confidential financial information
• Proficiency in ERP systems, spreadsheet applications, and database management – experience with Airtable is a plus
• Strong analytical skills with ability to identify supply chain risks and develop mitigation strategies
• Detail-oriented with ability to manage multiple compliance deadlines and documentation requirements
• Excellent communication skills for vendor negotiations and cross-functional collaboration

Qualifications

• Professional certification in procurement (CPSM, CPIM) or supply chain management
• Experience with food distribution or agricultural supply chains
• Knowledge of Northeast regional food systems and seasonal availability
• Familiarity with harvest-to-order procurement models and farm production planning
• Familiarity with USDA procurement programs and institutional food service
• Experience with Netsuite or similar ERP systems
• Bilingual English/Spanish communication skills
• Understanding of sustainable and values-based procurement practices
• Valid driver's license with clean driving record

Schedule

• Hybrid position: 3 days at GrowNYC's Bronx Food Hub for vendor meetings and operations coordination, 2 days remote for compliance documentation and vendor communication
• Occasional vendor site visits for audits and relationship management
• Standard schedule is Monday-Friday, with seasonal variations based on harvest schedules
• May require 6am starts during peak harvest periods
• Full-time, year-round position with an expected weekly workload of 35-40 hours per week, including a 1-hour unpaid meal break each workday

Pay

This is a non-exempt, salaried position that pays $62,000-$70,000 annually.

Benefits

• Medical, dental, and vision insurance
• Life insurance and long-term disability
• Incentive savings plan
• Paid time off
• Public Service Loan Forgiveness
• Flexible Spending Account (FSA) programs
• Potential for parental leave for full-time regular employees who have been employed with GrowNYC for 175 days