SORM | Contract Manager | 26-0559

About the role

The State Office of Risk Management seeks a Contract Manager to oversee the execution and administration of the agency's contracts. Key responsibilities include defining business requirements, developing performance expectations, monitoring contract performance, and ensuring compliance with legal and regulatory requirements.

Responsibilities

• Maintains and conveys information concerning the effectiveness and quality of services being provided.
• Maintains detailed and up-to-date information on contracts and purchase orders, prepares and distributes contracting/procurement reports, and revises contract policies and procedures, as needed.
• Monitors and analyzes contractor performance issues and develops solutions to effectively and equitably resolve issues.
• Ensures management is aware of issues to ensure they are addressed in a timely manner.
• Reviews procurement documentation for completeness, accuracy, and compliance.
• Maintains a tracking system to monitor contracts and ensure expenditure requests and requisitions are timely submitted for services and renewals to prevent interruption of services.
• Conducts contract and procurement training for relevant personnel.

Requirements

• Graduation from accredited four-year college or university with major coursework in business, public administration, law, or a related field.
• At least two years of experience in purchasing and procurement of goods and services, contract administration, management, evaluation, and/or monitoring contracted vendors.
• Obtain and maintain Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD) designations.
• Knowledge of purchasing and procurement methods and procedures, state procurement principles and practices, assigned commodities and products on the open market, supply sources, and principles of business administration and accounting.
• Knowledge in negotiation strategies and techniques, contract administration, and monitoring contracts; systems and procedures to evaluate a third-party vendor's performance; and applicable rules, laws, and best practices for procurement and contract management.
• Knowledge, skill, and ability to analyze, interpret, and apply rules, laws and the State of Texas Procurement and Contract Management Guide.
• Skill in developing contracts, in problem resolution, and in the use of a computer and applicable software.
• Skill in conducting data searches and preparing concise and accurate reports.
• Skill in handling multiple tasks, prioritizing, and meeting deadlines.
• Skill in effective oral and written communication.
• Ability to exercise sound judgment in making critical decisions, to analyze complex information and develop plans, to interpret complex data, to effectively demonstrate negotiation and facilitation skills.
• Ability to interpret policies, procedures, and regulations; to evaluate data for conformity with contract requirements; to write and edit contract requirements and specification; and negotiate features of a contract.
• Ability to receive and respond positively to constructive feedback.
• Ability to work cooperatively with others in a professional office environment and maintain effective working relationships.
• Ability to provide excellent customer service.
• Ability to arrange for personal transportation for business-related travel.
• Ability to work more than 40 hours as needed and in compliance with the FLSA.
• Ability to lift and relocate 30 lbs.
• Ability to travel (including overnight travel) up to 5%.

Qualifications

• Education: Graduation from accredited four-year college or university with major coursework in business, public administration, law, or a related field.
• Experience: At least two years of experience in purchasing and procurement of goods and services, contract administration, management, evaluation, and/or monitoring contracted vendors.
• Certification: Obtain and maintain Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD) designations.
• Knowledge: Knowledge of purchasing and procurement methods and procedures, state procurement principles and practices, assigned commodities and products on the open market, supply sources, and principles of business administration and accounting.
• Skills: Skill in developing contracts, in problem resolution, and in the use of a computer and applicable software; skill in conducting data searches and preparing concise and accurate reports; skill in handling multiple tasks, prioritizing, and meeting deadlines; skill in effective oral and written communication.
• Other: Ability to exercise sound judgment in making critical decisions, to analyze complex information and develop plans, to interpret complex data, to effectively demonstrate negotiation and facilitation skills; ability to interpret policies, procedures, and regulations; ability to receive and respond positively to constructive feedback; ability to work cooperatively with others in a professional office environment and maintain effective working relationships; ability to provide excellent customer service; ability to arrange for personal transportation for business-related travel; ability to work more than 40 hours as needed and in compliance with the FLSA; ability to lift and relocate 30 lbs.; ability to travel (including overnight travel) up to 5%.