Soft Services and Compliance Supervisor (Coordinator)

At-a-Glance: Join an international fire, HVAC, and security equipment company as a Soft Services and Compliance Supervisor (Coordinator) to oversee compliance and facility management. Position Type: ContractOn-Site Required: Experience in construction. Bachelor’s degree or equivalent education preferred. 5 years of experience in contract compliance, facility management, and reporting generation or oversight. Computer skills, including word processing, spreadsheets, project scheduling tools, desktop publishing, and database applications. Proficiency in Microsoft Office Suite, MS Outlook, spreadsheets, and data entry. Ability to work with different personalities and promote a healthy work environment. Ability to work independently with good organizational skills and attention to detail. Preferred: Experience in HVAC. Responsibilities: Deliver high caliber results on predetermined timelines while assisting in managing workflow processes. Oversee the development and partake in all customer-related reports including Monthly, Quarterly, and Annual reports. Oversee or complete the collection of all information, maintain organized databases, and format presentable reports by required delivery dates. Provide contract booking documents such as subcontracts, PO’s, invoice collection and tracking, and other finance-related matters. Ensure all Statutory Compliance regulations are met, including Elevator Permits, Life Safety features, CUPA, OSHA, AQMD, etc. Maintain CMMS database including equipment history, status, work order management, and preventative maintenance scheduling. Oversee Custodial and Landscaping Contracts, quality of work, and communications. Effectively communicate with customers, clients, and vendors to promote healthy working relationships and atmosphere. Assist with oversight in PO generation, invoice payment, and subcontractor invoice submission. Provide research, problem-solving, and insight into increasing business processes and efficiencies. Provide a professionally maintained office environment, responsible for product ordering and inventory. Attend and document meetings during all project phases at various sites. Perform other duties necessary to provide general administrative support to the O&M team. If your background aligns with what we’re looking for, you may receive a call from Ava, our virtual recruiter, for a brief screening conversation. Ava will ask a few questions about your experience and interest in the opportunity. #HbM6349 #HbM6349