SOESD - Administrative Assistant to the Director

About the role

Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival.

Responsibilities

• Provide direct administrative support to the Director by anticipating needs, tracking priorities, managing deadlines, preparing materials, and ensuring timely follow-up on assigned matters.
• Serve as a professional and responsive point of contact for the Director and department; receive, screen, prioritize, and route calls, emails, visitors, correspondence, and other communications using tact, discretion, and sound judgment.
• Communicate clearly and respectfully with staff, administrators, school districts, board members, union representatives, families, students, community partners, vendors, and the public using inclusive, culturally responsive, and accessible communication practices.
• Maintain the Director's calendar; schedule appointments, meetings, interviews, conferences, travel, and other commitments; identify conflicts; coordinate logistics; and prepare related agendas, materials, and follow-up items.
• Prepare, format, proofread, edit, distribute, and archive correspondence, reports, presentations, forms, agendas, minutes, spreadsheets, and other documents that meet professional standards and agency expectations.
• Handle confidential and sensitive information, including personnel, student, financial, program, legal, and operational records, in accordance with applicable laws, contracts, board policies, collective bargaining agreements, and agency procedures.
• Research, compile, verify, organize, and summarize information from multiple sources to support the Director's decision-making, planning, compliance, evaluation, and reporting needs.
• Develop and maintain spreadsheets, databases, tracking systems, and other tools to monitor timelines, projects, budgets, requests, staffing information, program data, and department deliverables.
• Support budget and fiscal processes by preparing purchase orders, requisitions, invoices, deposits, reimbursements, expenditure tracking, budget reports, and related documentation; reconcile information and resolve discrepancies within assigned authority.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions.
• Cooky navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines