Skilled Trades Coordinator

About the role

Join our University Facilities team as a Skilled Trades Coordinator and play a key role in keeping our operations running smoothly. In this position, you will manage and schedule small to medium-sized operations maintenance and repair work and billable work orders across the universities’ three campuses.

Responsibilities

• Review work orders, scope, and site conditions to determine required trades and define the order of operations.
• Collaborate with trade supervisors to assemble comprehensive labor, material, and time estimates in alignment with university policies and budget requirements for customer approval prior to project initiation.
• Develop short-interval schedules for small jobs (routine maintenance, minor repairs, room refreshes, preventive maintenance tasks, and minor renovations).
• Prevent trade conflicts by sequencing tasks and coordinating site access.
• Cooky / Communicate timelines and expectations to campus customers.
• Track costs and labor in the CMMS; monitor progress and adjust sequencing as needed.
• Work with our Code Compliance Manager and Environment, Health, and Safety team to ensure adherence to safety standards, building codes, and university policies.
• Aid the Operations Work Order Planner and Scheduler to: Develop, monitor, and report on key performance indicators (KPIs); Identify and implement improvements to the work order process and systems.

Requirements

• Bachelor’s degree in Facilities Management, Construction Management, Engineering, or related discipline OR equivalent combination of education and experience.
• At least 3 years of experience in facilities operations, maintenance coordination, or skilled trades scheduling.
• Strong knowledge of building systems (electrical, plumbing, HVAC, carpentry, painting).
• Demonstrated experience coordinating cost and time estimates for multi-trade projects.
• Ability to read and interpret construction drawings and specifications.
• Ability to interpret building codes and safety regulations.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) for daily administrative and reporting tasks.
• Demonstrated ability to quickly learn and adapt to new software platforms and tools, such as project management applications.
• Excellent organizational and communication skills to manage multiple priorities and interact with diverse stakeholders.
• Valid driver’s license.

Preferred Qualifications

• Proficiency with Computerized Maintenance Management Systems (CMMS).
• Familiarity with preventive maintenance programs and KPI reporting.

Our University Community

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Salary Range

Competitive

Contact Information

Contact's Name: Benjamin Ray
Contact's Pronouns:
Contact's Title: Work Order Planner / Scheduler
Contact's Email: bray2@buffalo.edu
Contact's Phone: 716-645-3524