Site Head Portfolio Management

About the role

The Site Head Portfolio Management is responsible for meeting site CAPEX/OPEX and reporting metrics. The leader ensures the project portfolio and resources are aligned with the objectives of applicable site critical business needs, Shine and M&S vaccines quality metrics, and on-time delivery of performance metrics reporting. The position coaches and mentors the team to deliver expected performance. This is a critical role in the overall site portfolio management of projects and coordination with all functions supporting projects. The role is heavily matrixed and critical to maintaining project KPIs, budget, schedule, and effective use of resources by anticipating gaps, misalignment, and providing feedback to management, teams, and escalating to the next level of governance as required.

Responsibilities

• Manage, coach, mentor, and address issues of the portfolio management team; lead cross-functional and end-to-end planning and execution of site CAPEX/OPEX to facilitate and support schedules, budgets, communications, and project risks.
• Support delivery of project objectives on time, on budget, and on quality, taking into account risks and working closely with members of the project team.
• Build and manage site project portfolio that meets the annual budget and strategic forecast; identify critical paths and key milestones to ensure timely delivery of projects.
• Build and manage resource plans in alignment with project timelines; work with cross-functional project team members to ensure resources are anticipated, planned/budgeted, and allocated to meet project demands.
• Coordinate M&S product flows between multiple sites (Swiftwater, Pearl River, etc.) and CMOs; coordinate closely with M&S Finance at local, other sites, and corporate.
• Challenge key underlying assumptions on workstream budgets, schedules, and resources with function/workstream leaders.
• Collect, enter, and maintain/update all information (budgets, schedules, resources) from workstreams in SHINE as needed.
• Coordinate cross-functional project teams on budgets and schedules to ensure they are up to date by reporting true and faithful status of the project.
• Ensure timely and consistent planning, forecasting, analysis, and reporting on budgets and timelines to enable business decision making.
• Consolidate, monitor, challenge, and ensure reforecasts with project team members: budgets, schedules, resources, and risks.
• Provide project teams, PM management, steering committees, site leadership, and global leadership with consolidated financial and timeline information (forecasts and actuals).
• Define project KPIs and measure and report project progress to the project team, PM management, steering committees, site leadership, and global leadership.
• Perform financial and business analyses as needed on project or operational matters and report/explain variances versus target.
• When scope change is required (by the Steering Committee or other drivers), prepare and coordinate the necessary elements supporting decision making by site and global governance committees—with focus on financial and regulatory impact; ensure follow-up and communication of project scope changes and execution changes.
• Identify and recommend opportunities for improvement, such as timeline acceleration while balancing cost and without compromising quality; support the project team on implementing improvement opportunities.
• Communicate lessons learned across the corporate project management function.
• Organize and manage project steering committee meetings and other meetings with key internal and external stakeholders.
• Support PMF in applying the Project Management Guidebook and Sanofi Pasteur project management standards and best practices.
• Lead initiatives to improve/enhance the project management practice across Swiftwater VIA, including but not limited to VIA Project Management Guidebook training, SHINE management/administration for projects, and initiatives on project management best practices for resource forecasting, scheduling, and ways-of-working.

About You

• Bachelor’s degree required.
• Minimum 10+ years of experience in a pharmaceutical manufacturing environment preferred; applicants with relevant portfolio management experience from food or other industries may be considered.
• Project management processes and ways of working; project schedules; project resource estimation; project budget estimation (CAPEX and OPEX).
• Ability to develop business cases, change orders, and collate/consolidate workstream financial information.
• MS-Excel and MS-PowerPoint expertise.
• Project Management Professional (PMP) certification desirable.
• SAP experience desirable.
• Planisware (SHINE) expertise desirable.