Shipping & Receiving Specialist

About the role

Ralliant, originally part of Fortive, now stands as a bold, independent public company driving innovation at the forefront of precision technology. With a global footprint and a legacy of excellence, we empower engineers to bring next-generation breakthroughs to life — faster, smarter, and more reliably. Our high-performance instruments, sensors, and subsystems fuel mission-critical advancements across industries, enabling real-world impact where it matters most. At Ralliant we're building the future, together with those driven to push boundaries, solve complex problems, and leave a lasting mark on the world.

QUALITROL manufactures monitoring and protection devices for high value electrical assets and OEM manufacturing companies. Established in 1945, QUALITROL produces thousands of different types of products on demand and customized to meet our individual customers’ needs. We are the largest and most trusted global leader for partial discharge monitoring, asset protection equipment and information products across power generation, transmission, and distribution. At Qualitrol, we are redefining condition-based monitoring.

Responsibilities

• Prepares required shipping documents for outgoing goods, ensuring shipments comply with export and destination import requirements.
• Schedules and coordinates both domestic and international freight forwarder transactions as required.
• Maintains shipping records, including providing tracking or shipping history information to customers on request.
• Uses supplier supplied and internet-based shipping software to transact orders.
• Labels outgoing material with appropriate documents as required.
• Reviews open customer orders, coordinates completion with manufacturing to meet the customer shipping schedule and satisfy the requested ship dates.
• Ensures proper revenue recognition by completing the final transaction as appropriate and generates the customer invoicing upon final dispatch.
• Audits waiting-to-ship reports daily to ensure all invoicing is completed.
• Ensures that the most appropriate freight forwarders and carriers are selected to achieve company targets and objectives in quality, delivery and cost.
• Coordinates the shipping of freight by contacting appropriate freight carriers.
• Shops rates for prepaid shipments to ensure that best possible freight rates are being utilized.
• Works to resolve any issues related to the final customs clearance associated with any export and/or import of Qualitrol materials as required.
• Maintains knowledge of current international import/export regulatory requirements.
• Updates applicable standard operating procedures as necessary.
• Formally documents new or changed procedures.
• Identifies who requires training and executes training if needed.
• Enters data into an automated inventory control system using a computer.
• Distributes by fax, email, courier, and file documents related to export shipments or other shipments requiring additional documentation.
• Stores and archives shipment documents and provides as required.
• Conducts physical inventory of parts and maintains storage areas in a neat and orderly fashion.
• Maintains work area in accordance with 5S standards.
• Assists on a backup basis, the Shipping and Receiving areas to complete daily standard work including, but not limited to, loading/unloading trucks, receive, count, and deliver and/or stock material in the destination location, pick up packaged items from cell locations and process for shipment, package material and over-pack cartons when required, prepare skids and cartons for transport.
• Acts as Shipping and Receiving group leader in the absence of the Shipping Coordinator and/or Shipping and Receiving Supervisor.
• Performs similar, comparable, or related duties as required and assigned.

Qualifications

• HSD/GED required; bachelor's degree preferred.
• 2-5 years relevant experience (clerical, data entry, customer service, similar functions) and at least 1 year shipping experience.
• Solid knowledge and understanding of US Export Administration Regulations a plus.
• Working knowledge of export document preparation a plus.
• Working knowledge of carrier supplied and internet-based shipping software – UPS Worldship, DHL & FedEx Internet shipping is a must.
• Oracle experience a plus.