Shipping/Receiving/Dist Coord

About The Job

General Summary of Position

Captures the coordination of incoming supplies and materials, directs stockroom clerks in proper storage, inspects receipts for accuracy, communicates with shippers/vendors, and ensures accurate receiving records.

• Coordinates receiving and distribution control of incoming supplies and materials.
• Directs stockroom clerks in correct storage of stockroom items.
• Inspects receipts for accuracy of content, damage, and expiration date if applicable.
• Communicates with shippers/vendors to resolve issues related to product damage, shortages, and/or overages.
• Ensures accurate receiving records with comments/instructions to assist Accounts Payable (AP) in prompt and accurate vendor payments.
• Adheres to department policies, procedures, quality standards, and safety standards.
• Monitors timeliness of deliveries of incoming stock and non-stock orders.
• Compares receiving documents (packing slips) to actual receipts for accuracy of type and quantity per original purchase order.
• Takes timely input of receiving data into the MMIS database to ensure accurate and timely charging and distribution of stock items.
• Corrects all discrepancies impacting the accuracy of receiving and financial records.
• Assists Buyers in resolving shipping issues: backorders, shortages, and overages.
• Maintains accurate files on the status of all open and backordered purchase orders.
• Maintains an accurate delivery log and ensures prompt processing of incoming UPS, FedEx, and overnight packages.
• Accurately tags and enters Capital equipment/furnishings receipts into MMIS; maintains manual record to assist Finance with capital assets and depreciation.

Qualifications

• High School Diploma or GED required or equivalent.
• Familiarity with MMIS processes impacting AP functions/records.

Pay

This position has a hiring range of USD $18.00 - USD $29.74 /Hr.