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Jobs · Engineering · California

Sheet Metal Shop Administrator

Therma · San Jose, CA · 1 wk ago
On-siteEngineering$30–$35/hrFull-time

About the Company

For over 50 years, Therma, a Legence Company, has redefined the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, Therma balances innovative, facility-specific solutions with a pragmatic, cost-conscious approach. The firm employs more than 1,100 people across 3 regional offices and serves diverse market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial, and Data Center facilities. Therma’s culture is open, innovative, collaborative, and fun, recognized as a #1 Best Place to Work on multiple occasions.

About the Role

Therma is seeking a detail-oriented and organized Sheet Metal Shop Administrator to support the day-to-day administrative operations of our Sheet Metal Shop. This role plays a critical part in ensuring production workflows, payroll processing, inventory transactions, and purchasing activities are accurately documented and processed. The ideal candidate thrives in a fast-paced environment, enjoys working with multiple systems, and takes pride in delivering exceptional administrative support to shop operations.

Responsibilities

  • Production & Cutsheet Administration
    • Process and manage sheet metal cutsheets to support shop production activities.
    • Input customer information into Job Entry Sheets (JES) using the Spectrum database.
    • Coordinate job setup activities and route completed files to the Job Request Department for job number assignment.
    • Verify assigned job numbers and ensure cutsheets are processed accurately.
    • Review cutsheets and stamp special department designations, including Bench and Weld, as required.
    • Distribute completed cutsheets to Shipping & Receiving, Data Input personnel, and applicable shop departments.
    • Maintain organized electronic records by filing processed cutsheets within Viewpoint Spectrum.
    • Provide backup support for job setup and cutsheet processing functions as needed.
  • Payroll & Timekeeping Support
    • Assist with the collection, review, and entry of employee timecards into the timekeeping system.
    • Ensure payroll information is submitted accurately and in a timely manner.
    • Support shop employees and supervisors with timekeeping-related questions and corrections.
  • Inventory & Purchasing Administration
    • Process inventory charge-outs and maintain accurate transaction records.
    • Create and process purchase orders to support shop operations and material needs.
    • Assist with tracking and documenting inventory-related transactions.
    • Coordinate with procurement, warehouse, and production teams as needed to ensure smooth workflow execution.
  • Administrative Support
    • Maintain accurate records, files, and operational documentation.
    • Support shop leadership with administrative tasks, reporting, and data entry.
    • Communicate effectively with internal departments to ensure timely processing of production and administrative requests.
    • Identify opportunities to improve administrative processes and workflow efficiency.

Requirements

  • High school diploma or equivalent.
  • 2+ years of administrative, operations support, or office coordination experience.
  • Strong data entry skills with a high level of accuracy and attention to detail.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
  • Ability to manage multiple tasks and priorities in a fast-paced environment.
  • Strong organizational and communication skills.
  • Ability to work collaboratively with shop personnel, supervisors, and cross-functional teams.

Preferred Qualifications

  • Experience supporting manufacturing, sheet metal, construction, mechanical contracting, or industrial operations.
  • Experience with Viewpoint Spectrum or similar ERP systems.
  • Experience processing payroll timecards and supporting payroll administration.
  • Familiarity with inventory management and purchase order processing.
  • Knowledge of shop production workflows and job cost tracking.

Skills for Success

  • Highly organized and dependable.
  • Detail-oriented with strong accuracy in data entry and recordkeeping.
  • Proactive problem solver who can anticipate administrative needs.
  • Comfortable balancing routine administrative tasks with changing operational priorities.
  • Team-oriented and committed to supporting shop productivity and efficiency.

Pay

Hourly compensation: $30–$35. Actual compensation will be based on skills, experience, and work location, and may vary from the posted range.

Benefits

  • 401(k) Plan with Company Match: Dollar-for-dollar match up to 4% of eligible pay; immediate vesting.
  • Health & Welfare Benefits: Employer-provided medical, dental, vision, prescription drug, Employee Assistance Program, and accident & illness coverage.
  • Life and Disability Insurance: Employer-provided basic life insurance and AD&D valued at $50K coverage amount, with the option for voluntary buy-up for additional coverage.
  • Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
  • Expenses: Business travel and related expenses reimbursed per company policy.

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