SharePoint Online & Power Automate Consultant (h/f)

About the role

Drive a full collaboration platform revamp for a global clinical operations function with an international team. This SharePoint Online and Power Automate consultancy role supports a global clinical development business office coordinating a structured review committee with multiple stakeholder tiers, strict compliance requirements, and recurring operational workflows. Redesign the outdated, manual SharePoint setup with a new homepage, navigation architecture, structured document repositories, metadata configuration, and automated Power Automate workflows to replace manual processes for meeting scheduling, approvals, folder creation, and notifications.

Responsibilities

• Lead kick-off workshops to review existing assets, governance principles, and validate the technical approach
• Design SharePoint homepage, navigation architecture, and information structure
• Configure document repositories and metadata frameworks aligned to governance requirements
• Build Power Automate workflows covering meeting submission and approval, slot assignment, folder creation, participant notifications, and periodic sync checks
• Configure Outlook and SharePoint connectors within the client's Microsoft 365 environment
• Deliver structured administrator training
• Run a final validation workshop to demonstrate delivered workflows and hand over administration

Requirements

• Proven hands-on experience with SharePoint Online architecture, including homepage design, navigation, and document repository structuring
• Strong metadata configuration and information architecture experience
• Solid Power Automate experience building approval, notification, and folder-management workflows
• Experience configuring governance and tiered permission structures (administrator, contributor, viewer)
• Experience configuring SharePoint and Outlook connectors
• Track record running discovery and alignment workshops with business stakeholders
• Experience delivering structured administrator training and producing supporting documentation
• Comfortable working within a complex, multi-stakeholder, compliance-driven organisation

Nice to have

• Experience in a regulated or clinical/pharma environment
• Familiarity with document retention and records management policies
• Experience migrating from legacy or on-premise SharePoint to SharePoint Online

What you get

A self-contained, high-visibility platform rebuild where you own the architecture end to end, from workshop to handover, with direct impact on how a global compliance-driven team operates day to day.

Schedule

Freelance/contract engagement, approximately 4 months, starting September through end of January. Fully remote, open to consultants based in Western Europe or US Mid-to-East Coast time zones for overlap with the client's business hours.