Shared Services Clerk

JOB DESCRIPTION POSITION PURPOSE The Shared Services Clerk will act in a back-up capacity for invoicing, accounts payable and cash applications. In addition, to review and update all related Standard Operating Procedures (SOP) for each position to ensure processes and duties are well documented. To perform other duties as assigned by management. ESSENTIAL FUNCTIONS Cash Applications Apply customer payments to open invoices in SAP & SAP B1. Obtain lockbox receipt images and wire information from all SSAB banks. Download cash receipt information in applicable shared services directory files. Update the daily cash excel report and distribute along with the lockbox receipt images to department. Apply Cash to open receivables correctly, completely and within 24 hours of receipt. This includes setting up debit memos, short pays and overpayments in the system. Correct any cash receipts errors identified from the Daily Cash Balancing process immediately upon notification. Email customer deductions and overpayments to applicable Credit Analyst. Perform offsets timely (within 2 Days) and accurately when requested by the credit department. Ability to analyze, research and resolve discrepancies is required. Maintain policies and procedures for Cash Applications. Invoicing Issue invoices to customers on a daily basis Do invoice adjustments including price discrepancies, freight adjustments, claims and other adjustments SSAB Special Steels check issuance on a weekly basis Credit references requested by third party entities of SSAB existing customers. Maintain policies and procedures for Invoicing. Accounts Payable Act in a backup capacity for accounts payable in its entirety. Back up for AP checks for SSAB Americas, Canada, and Pittsburgh issuances, which are normally done by Accounts Payable Clerk. Receive/invoice/vouch invoices into Maintenance Connection or SAP. Assist with reconciling vendor statements. Maintain policies and procedures for Accounts Payable. Other Tasks Various administrative duties of copying, mailing, filing and other duties as requested by management Manage lockbox maintenance - assign and reassign new lockboxes to customers as needed to ensure information mailings are sent to appropriate customers. INCUMBENT ORGANIZATION STRUCTURE No direct reports QUALIFICATIONS Competencies and Experience Required: Basic to intermediate excel skillsExcellent communication skills both oral and written with the ability to maintain a professional approach at all times.Ability to work well as part of a team environment, with a comfort level working independently as required.High level of accuracy and attention to detail.Strong keyboarding skills to include10-key and data entry experienceDesire and commitment to working in a fast-paced, deadline-oriented environmentExcellent organizational and time management skillsExcellent analytical and problem-solving abilitiesMust be able to work overtime as required. Education Required: High School Education / GED SUPERVISORY RESPONSIBILITIES / DIRECT REPORTS This position has no supervisory responsibilities. WORK ENVIRONMENT AND PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Employee Is Constantly Required To: Sit and work at a desk The Employee Is Frequently Required To: Stand and walk, and may alternate sitting and standing as neededBalance, stoop, kneel, crouch, crawl, and climbTwist at waist levelReach above shoulder level, at waist/desk level, and below waist/desk levelFinger with right hand, left hand, and both hands (fine motor)Feel with right hand, left hand, and both hands (sensing temperatures and textures) The Employee Is Occasionally Required To: Push, pull, lift and/or carry up to 20 pounds The Employee Is Required To: Talk person to person, on the phone, and in-group settings as neededHear in person, on the phone, and in-group settings as neededPossess near, midrange, far, peripheral, and depth perception vision POSITION TYPE/EXPECTED HOURS OF WORK/TRAVEL REQUIREMENTS Position is full-time non-exempt No travel for this position OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.