Service Project Administrator

Job Summary

Trane has a new exciting opportunity to join our organization as a Project Administrator. Under moderate supervision, this position works closely with Project Manager(s) and is responsible for routine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. From project award through close-out, the portfolio includes multiple projects at different stages of completion. You will be required to closely interact with internal and external customers to ensure the timely completion of each project, fostering a positive culture.

Work Location Options

• Milwaukee, WI
• Willowbrook, IL

What you will do

• Follow established standard work and processes, utilizing several enterprise systems.
• Cooky the transition of projects from Sales to Operations within enterprise business systems.
• Cooky the monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
• Cooky with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
• Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

What you will bring

• A high school diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience.
• Strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.
• Familiarity with the operation of HVAC Systems preferred, not required.
• Flexibility to work overtime/weekends, as required.

Pay

Annual Base Salary Range: $54,751.66 - $88,900.00
Compensation Type: Exception Hourly
Incentive Eligible: No
Sales Commission Eligible: No

Benefits

• Health insurance and holistic wellness programs that include generous incentives.
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

Safety Sensitive Role

No