SERVICE OPERATIONS COORDINATOR

About Us

We service the high-performance fiber laser solutions built by Maxphotonics and backed by over 20 years of innovation and a global team of experts. We ensure consistent performance and responsive support at every stage of our customers' production journey.

Why This Role Matters

We are seeking a detail-oriented and proactive Service Operations Coordinator to support our Field Service Engineering (FSE) team and ensure smooth execution of global service operations. This role is mission-critical – it ensures that all U.S.-based service flows smoothly, compliantly, and on time by coordinating field activities, managing inventory and logistics, handling procurement and invoicing processes, and fostering effective communication across internal teams and international partners, with a focus on our China office.

What We’re Looking For

We're looking for a highly organized, resourceful, and reliable individual who thrives in a fast-paced, service-driven environment. You are someone who can juggle multiple priorities, coordinate moving parts with ease, and ensure that nothing slips through the cracks. You’re comfortable managing logistics, documentation, and internal processes, and you’re not afraid to chase down answers—whether it’s tracking a shipment, following up with vendors, or working across time zones with our partners in China. You must be calm under pressure, capable of owning outcomes, and have a customer-first mindset.

Key Responsibilities

• Field Coordination: Schedule and dispatch Field Service Engineers (FSEs) based on service needs and customer priorities.
• Travel Arrangements: Coordinate domestic and international travel for FSEs, including flights, accommodations, and visa requirements.
• Inventor Management: Track and manage service inventory, parts replenishment, and stock levels at multiple sites.
• Logistics & Shipping: Organize shipments for parts and tools, both inbound and outbound; work closely with logistics providers and customs as needed.
• Procurement & Financial Admin: Create and manage Purchase Orders (POs), Purchase Requisitions (PRs), Quotes, and Invoicing using internal systems.
• Pre-Ticket Qualification: Review and validate service tickets before dispatch; ensure proper documentation and scope of work are defined.
• Cross-Functional Communication: Liaise with the China-based service and support teams to follow up on parts, repairs, and escalations.
• Reporting & Follow-up: Maintain logs, reports, and trackers; follow up on open actions and service cases to closure.

Qualifications

• Proven experience in a service coordination, logistics, or operations support role (preferably in a technical or engineering environment).
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficient in Microsoft Office Suite; experience with ERP systems (e.g., SAP, Oracle, NetSuite) is a plus.
• Strong communication skills, both verbal and written.
• Ability to work cross-functionally and with international teams (experience working with teams in China is an advantage).
• Knowledge of shipping processes, inventory control, and procurement procedures.
• Ability to work under pressure in a fast-paced environment.

PREFERRED

• Experience supporting field service or technical support operations.
• Familiarity with service ticketing systems (e.g., Salesforce, ServiceNow, HubSpot).
• Mandarin or bilingual skills are a plus, but not required.

What We Offer

• A competitive salary, benefits and commission package.
• A collaborative and innovative team environment.
• Opportunities for professional growth in a company that values creativity and hard work.

How To Apply

Interested candidates should submit a resume and a detailed cover letter online: https://theo.inc/career or via email to: recruiting@theo.inc with title/subject “Service Operations Coordinator Application” highlighting why they’re the perfect fit for this role and how they plan to contribute to Theo’s success.

Candidates must be authorized to work in the U.S.

About Working At Theo

We’re all about doing work that’s meaningful, energetic, and at times even a bit irreverent. Our brand stands for breaking free from slow, outdated methods and showing the world a faster, smarter way to weld. You’ll be part of a supportive culture where your input drives innovation and your wins are truly celebrated.

THEO Laser Inc. is an Equal Opportunity Employer

Theo is committed to diversity and inclusion and encourages all qualified individuals to apply.