Senior Talent Acquisition Coordinator - Project Farma

About the Role

Project Farma’s purpose is to improve patient lives by accelerating the delivery of life-changing therapies. We accomplish this through the successful execution of high-quality life sciences projects across the full project lifecycle. The Talent Acquisition Coordinator plays a critical role in enabling hiring execution in a fast-paced, high-growth environment. This position serves as the primary liaison between Talent Acquisition, Operations, Hiring Managers, and cross-functional partners, ensuring clear communication, follow-through, and operational discipline throughout the hiring lifecycle.

The ideal candidate brings prior experience in a high-volume, high-growth environment and is comfortable managing competing priorities, driving follow-up across multiple stakeholders, and proactively identifying and resolving breakdowns in process or communication.

Responsibilities

• TA & Operations Liaison
  • Act as the central point of coordination between Talent Acquisition, Operations leaders, hiring managers, and external partners.
  • Manage and organize communication flow across all parties to ensure timely responses, alignment, and accountability.
  • Proactively follow up on open action items, interview feedback, approvals, and next steps to keep hiring moving forward.
  • Identify communication gaps or process bottlenecks and escalate or resolve as appropriate.
• Hiring Process Coordination
  • Coordinate interview scheduling across multiple stakeholders, time zones, and priorities, often under tight timelines.
  • Track candidate movement through the hiring process and ensure accuracy and timeliness in the ATS.
  • Support offer coordination and pre-hire logistics in partnership with TA Partners and HR.
  • Ensure hiring managers understand expectations, timelines, and required inputs throughout the process.
• Operational Excellence & Process Management
  • Maintain organized, up-to-date trackers and reporting to support hiring visibility and decision-making.
  • Partner with TA leadership to reinforce standardized hiring processes while adapting to the realities of a high-growth environment.
  • Anticipate downstream impacts of delays, missed handoffs, or incomplete information and act quickly to course-correct.
  • Support continuous improvement of TA workflows, communication standards, and coordination practices.
• Stakeholder & Candidate Experience
  • Represent the Talent Acquisition function with professionalism, urgency, and follow-through.
  • Ensure candidates and internal stakeholders experience a well-organized, responsive, and professional hiring process.
  • Balance candidate experience with business urgency in a consulting-style environment.
• Attributes for Success
  • Technical Delivery: Applies advanced knowledge and professional expertise.
  • Innovation & Continuous Improvement: Seeks better ways, adapts to change, and champions new ideas.
  • Customer Focus & Professionalism: Represents PF with consistent professionalism, appropriate escalation, and respect for internal stakeholders, even during high-stress situations.
  • Integrity & Humility: Demonstrates self-awareness and puts PF mission above ego.
  • Collaboration & Communication: Communicates clearly and proactively and drives transparent alignment with clients.
  • Project Execution: Delivers reliably, manages priorities, and drives for high-quality outcomes.
  • Growth Mindset: Shows openness to new ideas, feedback, and change.

Requirements

• 3–6+ years of experience in Talent Acquisition coordination, recruiting operations, staffing, or agency/consulting environments or combined experience as an executive admin or administrative coordinator.
• Proven ability to operate in fast-paced, high-growth organizations with frequent change and competing priorities.
• Experience with complex scheduling coordination.
• Has worked with all levels in an organization.
• Strong organizational skills with the ability to manage multiple workflows simultaneously without dropping details.
• Exceptional follow-up, communication, and stakeholder management skills.
• Comfortable navigating ambiguity, pushing for clarity, and holding others accountable to timelines.
• Experience working with ATS platforms and recruiting workflows (Workday experience a plus).
• High attention to detail, sound judgment, and a proactive, solutions-oriented mindset.

Benefits

Project Farma is committed to creating a diverse environment and is proud to be an equal opportunity employer. Applicants must be authorized to work in the United States on a full-time basis. This position may require significant travel to support project and business needs.

Pay

The annual compensation range for this full-time position is $65,000 - $75,000. The final base pay offered to the successful candidate will be determined by factors including internal equity, work location, as well as individual qualifications, such as job-related skills, experience, and relevant education or training.