Senior Subcontracts Coordinator

Aquatech tackles the challenges of water scarcity and complexity by leveraging technology, expertise, and financing to deliver comprehensive solutions that reduce carbon and recycled water footprint. As a leading global provider of water and process technology solutions, we help the world's most recognized companies achieve their sustainability and operational goals through innovative approaches for water reuse, desalination, minimal and zero liquid discharge, and critical minerals recovery.

About the role

The Senior Subcontracts Coordinator will perform subcontract coordination duties in our Houston, TX office on a full-time, exempt basis. Hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Responsibilities

• Finalize orders with subcontractors and manage them until project completion, including negotiating terms and conditions, field service rates, spare parts, shipping terms, and deliverables schedule.
• Manage document deliverables, free issue material, material/equipment deliverables, approve milestone invoices, and document all correspondence with subcontractors.
• Purchase all commodities and technical equipment (e.g., pumps, valves, controls, vessels, and piping) for the manufacture of industrial water and wastewater treatment systems promptly.
• Review purchase requisition packages, prepare bid requests, and review bid proposals.
• Negotiate contracts within budgetary limitations and scope of authority.
• Confer with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Prepare purchase orders and follow up on order status with vendors.
• Contact vendors to resolve discrepancies in quantity and quality.
• Interface with all departments to resolve problems with purchased items.
• Perform data entry of all purchase orders, compile records and reports, and operate computer terminals to input and retrieve data.
• Travel as needed to meet project requirements.

Requirements

• Bachelor’s degree in Supply Chain Management or Engineering.
• Seven or more years of experience in purchasing (procurement) of technical commodities (e.g., valves, pumps, vessels, structural steel, piping, and other water treatment equipment).
• Three or more years of experience with international purchasing.
• Three or more years of experience with SAP (preferred).
• Savvy negotiation skills, highly organized, relationship-building ability, customer service-driven, and team-oriented.

Skills

• Ability to obtain quotations from vendors and review them.
• Ability to negotiate supplier prices, delivery terms, and commercial terms and conditions.
• Ability to approve supplier invoices, manage purchasing budgets, check for missing material in the assembly shop, and follow up on partial deliveries.
• Ability to maintain project-specific procurement reports.
• Ability to handle nonconformances with the Quality department.
• Knowledge of industrial water and wastewater treatment systems (preferred).
• Prior purchasing experience with international vendors (desired).
• Working knowledge of SAP.

Benefits

• Comprehensive benefits package, including paid time off and company-paid holidays.
• 401K plan (eligibility-based).

Physical Job Demands

• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
• Sedentary work involving sitting most of the time, with limited walking and standing.