Senior Staff Accountant

About the Role

The Senior Staff Accountant is responsible for maintaining financial records and reports, performing account reconciliations, assisting with the close processes, maintaining standard costing, performing cost accounting for manufacturing inventory, and serving as backup for bi-weekly payroll processing.

Responsibilities

• Prepare journal entries required for payroll into the Enterprise Resource Planning (ERP) system, including verification of appropriate cost centers and liability accounts for withholdings and insurance.
• Collaborate closely with the Controller to execute the month-end closing process; proactively identify and resolve discrepancies through detailed research and the preparation of correcting and adjusting journal entries.
• Manage and audit standard costs within the system of record, ensuring all cost components accurately reflect real-time market pricing and procurement data.
• Perform pre-production cost analysis, including the development of preliminary Bills of Materials (BOMs) and the calculation of labor and overhead absorption rates for new product initiatives.
• Evaluate the financial implications of proposed engineering or process changes through detailed cost-benefit analysis.
• Manage and refine fixed and variable cost structures for labor, direct materials, and overhead to ensure precise product costing and margin analysis.
• Conduct monthly reconciliations and analysis of production volumes and cost of goods sold (COGS) to ensure accurate financial reporting.
• Develop quarterly reports deconstructing cost components, including material, labor, and overhead, by product to monitor cost drivers.
• Manage monthly balance sheet reconciliations and roll-forwards to ensure accuracy, transparency, and full support for all account balances.
• Support year-end inventory verification procedures, including site observations and reconciliation of physical counts to the perpetual ledger.
• Coordinate year-end audit deliverables, providing documentation to ensure a seamless year-end audit process.
• Provide ad-hoc financial analysis and project support to the Controller to enhance departmental efficiency and reporting.
• Serve as backup to the Human Resource Manager to process bi-weekly payroll through the HRIS as needed and in a timely manner.
• Verify timecard records and consult with direct supervisors regarding discrepancies.
• Adhere to current Good Manufacturing Practices (cGMP).
• Comply with Company policies, Quality Management System (QMS), and Standard Operating Procedures (SOPs).
• Ensure compliance with safety regulations and procedures; maintain a clean and safe work area.
• Assist as needed in other areas of the Company where training requirements have been completed.
• Perform other duties as assigned.

Requirements

• Legally authorized to work in the United States.
• Bachelor’s degree in Accounting.
• Five (5) years’ experience in accounting or related financial position.
• Proven experience in cost accounting within a manufacturing environment, including a deep understanding of inventory valuation, absorption costing, and variance analysis.
• Proficient in utilizing integrated ERP environments to track real-time manufacturing costs, manage inventory transactions, and streamline month-end closing procedures.
• Deep technical proficiency in U.S. GAAP, ensuring all financial reporting, revenue recognition, and cost accounting practices remain in strict compliance with current standards.
• Proficient in payroll tax administration, IRS Circular E standards, and relevant HR/employment laws to ensure accurate reporting and regulatory adherence.
• Demonstrated ability to process complex financial transactions with high attention to detail, maintaining rigorous data integrity to support accurate and timely reporting.

Preferred Qualifications

• Good understanding of U.S. federal tax codes and state sales tax laws, with the ability to manage tax research and maintain compliance across multiple jurisdictions.
• Experience in a cGMP manufacturing environment.
• Foundational knowledge of external audit processes, including the preparation of supporting schedules and responses to auditor inquiries.

Skills

• Project a positive company image through cooperative, supportive, and courteous interactions with employees, customers, and management.
• Detail-oriented with a high level of accuracy, efficiency, and accountability.
• Proficient in Microsoft Office Suite, specifically Word and Excel (including Pivot Tables, VLOOKUPs, and advanced formulas).
• Strong organizational skills to meet goals and set priorities.
• Uphold the highest standards of confidentiality and ethical conduct when managing sensitive financial data and personnel information.
• Punctual, reliable, and able to handle multiple projects while meeting deadlines in a fast-paced environment.
• Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm.
• Initiative to offer innovative ideas and improve processes.
• Ability to work independently and as a member of various teams and committees.
• Ability to operate office equipment such as computers and copiers.
• Good typing skills for accurate data entry.
• Excellent written and oral communication skills; ability to read, write, speak, and understand English.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret technical instructions in mathematical or diagram form and deal with abstract and concrete variables.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Mathematical skills to perform calculations involving whole numbers, fractions, decimals, discounts, interest, commissions, proportions, and percentages.
• Close visual acuity for preparing and analyzing data, transcribing, viewing a computer terminal, and reading.

Physical Demands

• Light physical activity performing non-strenuous daily activities of a primarily administrative nature.
• Stationary position sitting for prolonged periods while utilizing standard office tools.
• Constant repetitive motions of the wrists, hands, and/or fingers to operate keyboard and mouse; dexterity and coordination necessary to handle files and single pieces of paper.
• Ability to hear, understand, and distinguish speech.
• Frequent communication of information and ideas with others to exchange information and understanding.
• Occasionally lift and/or move up to 10 pounds, occasionally up to 25 pounds, and rarely up to 50 pounds.
• Occasionally move about inside the facility to access office machinery, correspond with other departments, attend meetings/training, etc.
• Occasionally reach for items above and below desk level.
• Occasionally required to climb or balance; squat, stoop, kneel, or crouch.

Work Environment

• Well-lit, heated/air-conditioned indoor office setting with adequate ventilation.
• Moderate noise level in the work environment.