Senior Staff Accountant

The Role

Reporting to the Director of Finance, the Sr Staff Accounting owns various tasks throughout the office with primary focus on two things everyone cares about: paying our vendors and paying our people. You’ll run the day-to-day AP cycle through our modern procure-to-pay stack (Reeco for purchasing and invoices, Corpay for payments, M3 for accounting) and process payroll for the resort’s team members.

If you love a clean match, a balanced reconciliation, and a payday that lands without a hiccup, you’ll feel right at home.

What You’ll Own

• Run the AP engine.
  • Manage the daily invoice queue in Reeco.
    • Capture, match, and code invoices so every purchase is authorized and booked right the first time.
    • Protect the process.
      • Champion our “No PO, no pay” rule, verify GL coding at the point of purchase, short-pay for shorted or damaged goods, and track vendor credits until they land.
      • Prepare the payment run.
        • Build the weekly payment run in Corpay and ACH, from aging and cash requirements to payment selection with the Director of Finance, staged for CFO review before release.
        • Guard the gate.
          • Support vendor and contractor onboarding: W-9s on file, bank details verified by callback, and no payee paid before setup.
          • You’ll be a front-line defense against payment fraud.
          • Process payroll.
            • Own the payroll cycle end to end.
              • Review and validate timekeeping with department managers, process new hires, pay changes, and terminations, and handle gratuities, service charges, deductions, and garnishments accurately and confidentially.
              • Resolve vendor and team member questions about invoices, payments, and paychecks with speed and warmth, and escalate through the right channels when needed.
              • Close the month.
                • Reconcile vendor statements, prepare AP and payroll accruals and journal entries, tie the AP aging to the general ledger in M3, reconcile the company credit card statement, and support year-end 1099 and W-2 reporting.