Senior Specialist, Payroll Americas & LATAM (McLean, VA, US)

Primary Responsibilities / Key Result Areas

• Ensure the correct calculation and disbursement of all payroll checks, direct deposits and payroll taxes for employees in the Americas across the current payrolls in scope.
• Deliver year-end payroll processing, including Retiree Life insurance inputs, expatriate compensation files to tax providers, employee inputs received from external vendors, applicable reconciliations, and finalization of employee W-2s.
• Cook up benefits contribution and defined contribution updates through third-party vendors, including annual updates and ad hoc adjustments to reflect correct employee contributions.
• Maintain pay codes to ensure correct taxability and inclusion or exclusion from 401(k) compensation, and monitor compliance with 401(k) IRS limits.
• Update and validate additions and changes in ADP Vantage payroll, SAP SF and related interfaces, ensuring strong data integrity across systems.
• Process all special payments, including commission payments, bonus payments and recognition payments.
• Monitor federal, state and local compensation and tax laws and regulations to ensure governmental reporting and payroll compliance.
• Calculate expatriate pay advice and support expatriate / shadow payroll arrangements where required.
• Ensure data integrity across ADP Vantage payroll and SAP SF systems, and act as liaison with internal departments and external vendors to resolve payroll, tax and SAP SF-related issues.
• Oversee and maintain the interface with the SAP SF time reporting module, external vendors and ADP self-service functionality.
• Recommend SAP SF data changes and deliver U.S. projects associated with such updates, including testing and reporting of SAP SF system updates.
• Work with the HRIS team members and relevant system owners to resolve SAP SF issues and maintain the quality of personnel data in SAP SF.
• Input and validate new hire, job change, promotion, termination and leave status data within SAP SF.
• Ensure recordkeeping compliance for required employment documentation.
• Provide data to third-party vendors in connection with annual EEO, VETS and AAP reporting, and coordinate related vendor relationships.
• Prepare and submit annual IRS ACA information reporting.
• Support payroll, HRIS, Rewards & Benefits (R&B) and Finance projects, and perform other duties as assigned.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, Human Resources, or an equivalent combination of education and relevant experience.
• Five or more years of payroll experience, including significant U.S. payroll experience; multi-country Americas payroll experience is strongly preferred.
• Strong working knowledge of U.S. federal, state and local payroll tax requirements, wage and hour concepts, 401(k), W-2, ACA, EEO/VETS/AAP reporting and employment-recordkeeping requirements.
• Experience with ADP Vantage payroll systems, SAP SF and HRIS/payroll interfaces; experience testing system changes and resolving data issues is preferred.
• Experience coordinating with external payroll providers, tax providers, benefit vendors and third-party reporting vendors.
• Payroll accounting expertise is mandatory.
• Advanced Microsoft Excel skills and strong working knowledge of Microsoft Word and PowerPoint.
• CPP certification or equivalent payroll certification is preferred.
• Fluent English, both spoken and written.