Senior Specialist, AONL Initiatives

The American Hospital Association (AHA) is a national organization that represents and serves hospitals, health care networks, and their patients and communities. This role is based in either our Washington, D.C. or Chicago office, offering a flexible hybrid work schedule of three days in the office and two days working remotely.

About the role

Responsible for providing program management, administrative, and coordination support to the American Organization for Nursing Leadership (AONL) CEO and senior leadership team. Manage organizational initiatives, coordinate member-led group activities, support executive priorities, and ensure projects move forward efficiently across departments. Reporting to the Chief Operating Officer and working closely with senior leadership, serve as a central point of coordination for executive initiatives, cross-functional projects, and member engagement efforts.

Responsibilities

• Provide administrative support to the CEO, including calendar management, travel coordination, expense reporting, meeting preparation, and follow-up.
• Serve as a primary point of contact for scheduling and administrative support for the CEO and senior leadership team.
• Coordinate executive meetings, prepare agendas and materials, and track action items.
• Manage special cross-functional projects and executive initiatives that support organizational priorities. Develop project timelines, monitor deliverables, and communicate progress to stakeholders. Track project milestones, risks, and action items to ensure timely completion.
• Recommend process improvements that enhance efficiency and project execution.
• Prepare reports, presentations, and project documentation for leadership.
• Coordinate activities for AONL's member-led groups, including meeting logistics, agendas, minutes, and follow-up. Monitor progress toward member-led group goals and assist with reporting and documentation.
• Partner with volunteer leaders and staff liaisons to support annual work plans and project implementation. Serve as a liaison between volunteer leaders and internal staff to facilitate communication and project coordination.
• Perform other duties as assigned.

Requirements

• Bachelor's Degree in Business administration, healthcare administration, or related field (or equivalent combination of education and experience).
• 5+ years of experience in project management, program coordination, executive support, or related role.
• Experience in a healthcare, nonprofit, or association environment (preferred).
• Experience supporting volunteer leaders, committees, or boards (preferred).

Skills

• Ability to manage multiple projects with competing priorities.
• Strong organizational, communication, and relationship management skills.
• Experience preparing reports, presentations, and meeting materials.
• Proficiency in Microsoft Office Suite, including Outlook, Teams, Excel, and PowerPoint.
• Familiarity with project management methodologies and collaboration tools (preferred).
• Experience with Workday, Microsoft Dynamics, NetForum, or similar enterprise systems (preferred).
• Strong cross-functional coordination, meeting & event facilitation, organizational planning, and process improvement skills.
• Strong relationship management, written & verbal communication, problem solving, attention to detail, customer service, and time management skills.

Pay

Salary range: $92,000 – $138,000, with a midpoint of $115,000. Compensation is determined by relevant work experience, skills, certifications, and location.

Benefits

• Medical, dental, and vision coverage (PPO/HMO).
• Life insurance, short- and long-term disability plans.
• 401(k) retirement plan.
• Tuition reimbursement.
• Paid time off (PTO), holidays, and health days.
• Wellness programs.