Senior Site Contracts Manager (Sponsor Dedicated /Remote – US Based)

Job Responsibilities

• Budgeting & Template Development
• Negotiate budgets from start to finish from a Sponsor perspective directly with clinical sites.
• Fully understand budget and contract language for Pharma & Vaccine clinical trials.
• Develop and refine templates to support consistency, compliance, and strategic study needs.
• Contract Negotiation & Risk Management
• Lead direct negotiations with large academic institutions and other critical stakeholders.
• Draft and finalize clinical trial agreements that balance business objectives with legal and operational protections.
• Conduct due diligence checks—such as FMV assessments and site justification reviews—when initial offers are declined.
• Determine when requests require budget or language escalation and secure appropriate approvals.
• Project Leadership & Delivery
• Prioritize and lead multiple contracting projects across several therapeutic areas (oncology experience strongly preferred).
• Proactively escalate risks, timeline impacts, or delays that could affect CTA execution.
• Tools, Systems & Communication
• Demonstrate expert proficiency in Excel and clinical trial management systems.
• Communicate effectively in both written and verbal formats, incorporating feedback seamlessly.
• Maintain accurate and timely updates in departmental trackers and databases.
• Compliance, Collaboration & Continuous Improvement
• Deepen and maintain knowledge of GCP, sponsor processes, SOPs, work instructions, and new technologies.
• Build strong working relationships with internal and external partners.
• Support and train additional team members as needed.
• Contribute to process improvement initiatives that simplify workflows and eliminate inefficiencies.
• Take on ad-hoc tasks and diverse projects with a solutions-oriented mindset.

Qualifications

• 4+ years of experience working in a fast-paced and volume-driven work environment.
• Direct experience negotiating with large academic institutions.
• Ability to juggle priorities, lead projects, and deliver results under tight timelines.
• Strong understanding of clinical study protocols, timelines, and site-related milestones (e.g., SIV).
• Bachelor's degree.

Preferred Qualifications

• Oncology therapeutic area experience.
• Prior experience with pharma, CRO, or investigative sites.
• Strong project management skills and comfort leading cross-functional efforts.
• Experience leveraging AI in the contracts and budgets space.

Benefits

• Company car or car allowance.
• Health benefits to include Medical, Dental, and Vision.
• Company match 401k.
• Eligibility to participate in Employee Stock Purchase Plan.
• Eligibility to earn commissions/bonus based on company and individual performance.
• Flexible paid time off (PTO) and sick time.