Senior Research Administrator

Job Summary

The Division of Hematologic Neoplasia and Hematologic Malignancies in Medical Oncology at Dana-Farber Cancer Institute is seeking a Senior Research Administrator to manage complex research portfolios and collaborate with faculty and researchers on grant preparation and financial management.

About the Role

This position is remote, with occasional on-site time at least once a week. The selected candidate must be located in a New England state (ME, VT, NH, MA, CT, RI).

Responsibilities

• Grant Preparation (pre-award): Responsible for all administrative aspects of grant preparation, including meeting and communicating internal and external deadlines, researching funding opportunities, drafting non-scientific materials, coordinating with administrators and faculty, and submitting proposals.
• Portfolio Management (post-award): Manage financial and narrative reports for sponsors, provide projection and project summary reports, ensure spending adheres to budget and guidelines, invoice and monitor receivables, establish billing agreements, track milestones and receivables.
• Procurement: Approve and initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard.
• Human Resources: Conduct financial analysis for onboarding and offboarding processes, assist in the development of job descriptions, post positions, approve salary offers, process visa applications and payments, manage merit, equity, and promotions requests, and manage salary allocations.
• Compliance: Ensure adherence to internal and external policies, consult with faculty/OGC/Innovations on MTA, DUA, and consulting agreement processes, advise on financial conflict of interest and foreign influence, educate on NIH Grants Policy Statement and DFCI Policies, review Time and Effort, and manage federal time and effort process for applicable researchers.
• Cores, Centers, and Chargebacks: Assist in pricing development and annual review of pricing, process monthly billing for internal and external customers, manage funds to ensure revenue meets expenditures.

Requirements

• High School Diploma required; Bachelor’s degree preferred
• 5 years of relevant experience

Qualifications

• Computer literacy: Expert with new applications and software programs. Expertise with Excel/Google Sheets preferred
• Organization: Extensive experience with electronic document and email file storage. Ability to complete projects with expertise, accuracy, and on time. Adept at prioritization and managing multiple priorities simultaneously
• Customer Service: Provides superb written and verbal communication. Demonstrated expertise with listening, inquiry, follow-up, and problem-solving skills
• Critical Thinking: Demonstrated expertise assessing complex situations and developing solutions. Extensive experience analyzing grant data through research, comprehension, and application of regulations, policies, and procedures including NIH and other Federal, state, and foundation regulations
• Financial: Adept with budgeting principles, including projections and the integration of multiple complex awards and types with varying project periods
• Teamwork and Collaboration: Adept at cultivating relationships with faculty, research staff, department’s GM team, GM in other departments, and central departments
• Institute operations and processes: Adept at directing faculty and researchers to appropriate departmental and institutional resources, including for issues or queries outside the standard scope direct responsibility. In-depth knowledge of regulations, policies, and DFCI standard operating procedures (SOPs)
• Inclusion, Diversity & Equity: Promotes inclusive community where human differences are valued and celebrated and where all are welcome. Creates an inclusive work environment that engages and retains talent
• Able to lead and influence projects within the Department and across the Institute’s research central offices. Independently discusses and troubleshoots complex issues. Shares ideas openly and accurately, and communicates them effectively, both in writing and verbally

Benefits

Dana-Farber Cancer Institute offers a competitive compensation package, including a range of $89,000.00 - $101,100.00 annually, depending on experience and qualifications.

Pay

The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills, and qualifications.

Schedule

The position is remote, with occasional on-site time at least once a week. The selected candidate must be located in a New England state (ME, VT, NH, MA, CT, RI).