Senior Research Administration Associate - Pre Award

Job Duties

• Proposal Development & Submission
• Manage the full pre-award lifecycle, from proposal development and preparation through submission.
• Prepare and review budgets, budget justifications, and all required proposal documents.
• Manage complex proposals, including multi-site applications and subaward components.
• Cook up timelines and submissions with internal offices and external collaborators.
• Faculty Support & Institutional Liaison
• Serve as the primary liaison between faculty and central offices to facilitate timely submission and institutional approval of proposals.
• Provide guidance to faculty on sponsor guidelines, eligibility criteria, and submission requirements.
• Lead the development, maintenance, and review of Other Support and Biosketch documents, ensuring compliance with sponsor and institutional guidelines.
• Partner with BCM Accounting, the Sponsored Programs Office, the Grants & Contracts Office, and collaborating institutions to ensure awards and independent consultant agreements are established and executed in a timely manner.
• Compliance & Reporting
• Ensure compliance with sponsor, institutional, and regulatory requirements throughout the proposal and award lifecycle.
• Track and coordinate progress reports (e.g., RPPRs), ensuring timely completion, accuracy, and adherence to sponsor requirements.
• Monitor funding announcements and policy updates, and communicate relevant changes to faculty and staff in a timely manner.
• Operations & Continuous Improvement
• Maintain accurate tracking of submissions, awards, and related performance metrics.
• Identify and implement process improvements to enhance team efficiency and service quality.
• Perform other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Four years of relevant experience.

Preferred Qualifications

• At least four years of relevant experience in grant application development, budgeting, and/or grant financial management.
• Demonstrated knowledge of contracts and subcontracts, with proven ability to manage multiple complex projects simultaneously.
• Working knowledge of the complexities of research grants, including informed consent, data access, and conflict of interest.
• Strong attention to detail and commitment to data quality.
• Excellent written and verbal communication skills, with the ability to convey ideas, concerns, and details clearly to PIs, managers, and colleagues.

Work Authorization Requirement

• This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.