Senior Purchasing Specialist (Bilingual English/Mandarin)

About Our Client

This clinical-stage biotechnology company specializes in discovering and developing therapeutics for serious musculoskeletal diseases. They focus on addressing unmet medical needs by advancing biologic product candidates for conditions such as osteoporosis and osteogenesis imperfecta. The organization operates with an experienced team of scientific leaders located in offices in the USA and China, engaging in innovative research and collaborations to serve patients globally.

About the Opportunity

The Senior Purchasing Specialist is responsible for optimizing end-to-end purchasing operations within the finance function. This role plays a critical part in managing vendor relationships, purchase order processing, and cross-department collaboration to ensure efficient procurement activities. The position also supports general ledger tasks related to purchasing during financial close periods, contributing to accurate reporting and operational improvements.

Responsibilities

• Create, issue, and systematically manage purchase orders (POs) within NetSuite based on approved internal requisitions
• Oversee new vendor onboarding workflows, including the collection of mandatory tax/banking documentation and coordination with Accounts Payable
• Monitor and track pending purchase orders through multi-tier approval workflows, actively resolving operational bottlenecks
• Act as the dedicated cross-functional procurement liaison for internal teams, including R&D, Clinical Operations, Legal, and IT
• Audit open purchase order reports regularly and expedite critical orders to ensure alignment with project delivery timelines
• Troubleshoot and resolve complex discrepancies across pricing, quantity, and receiving data by collaborating with vendors and internal teams
• Maintain and regularly audit master vendor records, compliance details, and item pricing catalogs within NetSuite
• Ensure all procurement and purchasing workflows strictly comply with corporate internal control policies and purchasing guidelines
• Lead targeted procurement projects and process optimization initiatives to drive operational efficiencies
• Support month-end and quarter-end close accounting activities directly tied to procurement tracking and outstanding liabilities
• Prepare detailed procurement schedules and audit documentation in compliance with US GAAP standards
• Conduct comprehensive variance analysis on purchasing spend data to support routine management reporting and forecasting
• Partner with corporate accounting teams to identify, design, and implement continuous process improvements across the Procure-to-Pay lifecycle

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field; or equivalent practical professional experience
• Five (5) or more years of hands-on purchasing and corporate procurement experience, with an industry preference for biotechnology, pharmaceuticals, or life sciences
• Highly proficient utilizing NetSuite ERP software alongside advanced data manipulation skills in Microsoft Excel (e.g., VLOOKUPs, pivot tables)
• Direct experience executing structured vendor setup, master data management, and onboarding documentation collection
• Deep foundational understanding of the entire purchase order lifecycle and integrated Procure-to-Pay (P2P) systems
• Solid professional knowledge of US GAAP principles specifically relating to expense accruals and purchasing workflows
• Professional bilingual proficiency in Mandarin Chinese and English, with the ability to communicate effectively with international stakeholders
• Strong communication, presentation, and organizational skills suited for an international corporate structure
• Exceptional attention to detail combined with the ability to manage competing priorities in a fast-paced, clinical-stage environment

Pay Range and Compensation Package

Target baseline salary framework: $90,000.00 to $115,000.00 USD annually
Final salary placement within this tier is calibrated dynamically based on the candidate's core ERP system fluency, life sciences procurement background, and cross-border team collaboration capabilities

Benefits & Perks

• Comprehensive medical, dental, and vision insurance coverage plans for employees and eligible dependents
• Corporate 401(k) retirement planning framework featuring company-backed matching contributions
• Company-paid Long-Term Disability (LTD) coverage options
• Company-funded Life Insurance and Accidental Death & Dismemberment (AD&D) protection architectures
• Access to supplemental voluntary life insurance programs
• Confidential corporate Employee Assistance Program (EAP) availability
• Paid company holidays alongside structured vacation and paid sick leave frameworks
• Monthly telecommunication stipend to support remote workspace connectivity
• One-time work-from-home equipment reimbursement allowance to optimize home office setups

Equal Opportunity Statement

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.