Senior Proposal Coordinator

About the Role

For Layton, this isn’t just another proposal role—it’s a chance to join a team where your creativity, attention to detail, and commitment to quality make a real impact. Excellence is part of our DNA, and we’re looking for a talented Proposal Coordinator to help us bring our projects and people to life through compelling proposals and marketing materials.

Responsibilities

• Promote MKTG 360:
  • Actively learns about Layton’s portfolio, services, and market needs through reading past proposals, training opportunities, discussions with peers, BD partners, etc.
  • Provides marketing support to key initiatives through creation of deliverables focused on technical capabilities and benefits.
  • Coordinates development of non-proposal support materials such as brochures, presentations, etc., ensuring consistency of message and adherence to quality and brand standards.
  • Applies knowledge of Layton’s overall service offerings, including strategic initiatives.
• Capture Planning and Proposal Development:
  • Supports and leads pursuit teams to advance positioning and deliver proposals that resonate with clients.
  • Coordinates all aspects of pursuits: team coordination, messaging, formatting, proofreading, graphics, teaming partners, editing, quality reviews, compliance, brand adherence, and timely production.
  • Contributes to content development for proposals and collateral under supervision.
  • Supports action planning and progress tracking.
  • Conducts research to identify best Layton qualifications and competitor information.
• Maintain and Leverage Marketing Information:
  • Responds to requests for information and client research assistance.
  • Creates and maintains well-organized, accessible, up-to-date qualifications statements, project descriptions, and resumes.
  • Performs proposal “break down” and “unpacking,” updating resumes and project descriptions in Cosential and sharing new content through AdobeCC or boilerplate libraries.
• Differentiators:
  • Develops proficiency in creating proposals and other sales/marketing deliverables with supervision or defined processes.
  • Builds a reputation for high customer service.
  • Reviews best practices and adopts ideas into BD support and proposal efforts.
  • Seeks input, identifies development opportunities, and leverages resources.
  • Supports compliance with Layton’s capture planning.

Qualifications

• Bachelor's Degree (B.A.) in Marketing, Communications, Design, Business, or related field; or equivalent combination of education and experience.
• 3-5 years of experience in proposal/presentation planning, page layout, drafting tailored proposal content, graphics development, and editing.
• AEC industry experience preferred.
• Excellent interpersonal and communication skills, with superior persuasive writing and presentation ability.
• Experience coaching others in interviews/presentations preferred.
• Highly proficient with Adobe Creative Cloud/Suite (InDesign, Illustrator, Photoshop, etc.) and MS Office (PowerPoint).

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Account
• Healthcare and Dependent Care Flexible Spending Accounts
• 401(k) retirement plan with employer match
• Life & AD&D Insurance
• Long-term and Short-term Disability Insurance
• Critical Illness, Accident, and Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support
• Pre-tax Paid Parking/Public Transportation
• Paid Time Off and Holidays
• Group Legal and Employee Stock Purchase Plan
• Identity Theft Protection and Pet Insurance
• Employee Assistance Program

Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.