Senior Project Scheduler

About the role

This position will be worked on a designated project site.

About ArchKey

ArchKey is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We’re the POWER behind making the improbable possible. We’re electrifying the nation, energizing the future and bringing communities to life like never before. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We’re not just energizing infrastructure, we’re energizing careers, communities, and the future. Made up of the brightest minds in the industry, our team is our greatest asset bringing knowledge, skills, and experience to every project. This is more than a call to join us, it’s an invitation to be part of a visionary journey, to grow with us as we scale.

Responsibilities

• Provide leadership to and collaborate with the project team in the planning, creating, updating, tracking, analysis, and reporting of projects, and developing Critical Path Method (CPM) schedules on construction projects from the proposal stage through preparation and updating of schedules at the construction stage.
• Work closely with project team to build, evaluate, and optimize project schedules, providing data management and reporting.
• Prepare base-build construction and trade specific project schedules to maintain and communicate with project leaders, trade partners, and clients.
• Determine best methods to improve business processes, operational excellence, and performance metrics, and deliver systems to meet required construction milestones in alignment with all Company policies, procedures, key objectives, and regulations.
• Provide problem-solving coaching, training, and mentoring to other project schedulers.
• Develop, optimize, maintain, and manage the project schedules; include value engineering, development, construction, supply chain, regulatory and finance-related activities.
• Create baseline project schedules for estimating purposes.
• Communicate consistently, effectively, and in a timely fashion between all groups to ensure clarity regarding expectations, budgets, schedule, and status of work.
• Aggregate and integrate various elements of large, complex projects into the master schedule.
• Optimize workforce and sequences of installation to create labor efficiencies.
• Create cost variance analysis and impact documents as needed; recommend and apply solutions to mitigate peak workforce inefficiencies.
• Create workforce forecasts for different jurisdictions to show cross-functional company demands for projects.
• Create procurement schedules with predecessors.
• Maintain a strong understanding of project milestones and their predecessors.
• Responsible for data collection, schedule building, updating, revisions, and production of schedule reports.
• Monitor and document weekly and monthly progress for assigned projects including critical path analysis and schedule narratives.
• Make frequent on-site visits to inspect and review construction progress.
• Assess impacts to the critical path and near-critical activities regularly; monitor schedule deviations and trending charts; prepare and provide schedule progress reports, constraints, milestones, and time/impact analysis to key stakeholders.
• Participate in regular project team meetings across multiple projects to communicate schedule metrics, troubleshoot and develop corrective actions as needed.
• Report all schedule risks and opportunities.
• May provide day-to-day management of the service scheduling team, maintaining ample communications and training as needed, and ensures accountability of safety, ergonomics, quality control and other key standards, procedures, processes, and initiatives.
• Drive communication for service schedule management and coordination between account management and project management teams, field service operations and end-user customers.
• Manage and distribute shareable and visible schedules for stakeholder reference.
• On service projects, monitor, forecast, and modify required labor resources ensuring adequate staffing during high/low workloads.
• Respond to scheduling requests promptly to ensure customer satisfaction.
• Provide scheduling support and service field labor support to systems support staff, as necessary.
• Support accounts and service leadership with ongoing assessments of work and modifications to schedule.
• Notify all impacted parties of job changes which require follow-up or attention.
• On service projects, in collaboration with appropriate management:
  • Monitor crew blends and ratios to ensure competitive staffing and maximize performance and profitability.
  • Ensure field staff are equipped with the appropriate tools, lifts, and rental equipment as needed.
  • Coordinate customer security badge requirements and any required background screening as needed.
  • Comply with local collective bargaining agreements; manage licensing; ensure competitive labor ratios are provided.
  • Determine the best methods for staffing and equipping projects for successful installations on service projects.
• May perform network infrastructure, physical security, audio/visual and wireless duties on technologies projects.
• Develop strong consultative relationships with the customer and team members, building mutual trust and respect by addressing their key business issues, proactively listening, advising, training, mentoring, facilitating, and responding appropriately.
• Identify problems and risks that could compromise customer satisfaction and ensure problems are resolved in a timely and efficient manner.
• Consistently make decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilize LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promote and model the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high-quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• Bachelor’s degree or equivalent work experience in service scheduling, project management, construction management, engineering, or a related field.
• Minimum 4–6 years of electrical or low voltage experience in field operations, with a preferred concentration in construction and/or service projects.
• Experience managing field technician workflow.
• Experience and strong understanding of estimating, preconstruction, design development, long lead procurement times, construction sequences, start-up testing and commissioning work.
• Experience in scheduling large, complex projects with integration of multiplicity of construction packaging and coordination of trade partners.
• Strong understanding of critical path methodology to ensure and communicate timely delivery of milestone tasks.
• Strong project management training and skills.
• Thorough understanding of the project life cycle.
• Knowledge of and proficiency in MS Office and MS Project, preferably Primavera P6.
• Ability to coordinate and organize multiple sources of schedule inputs/performance data into a master schedule platform and deliver project/program status reports as required.
• Excellent collaboration, teamwork, and interpersonal skills.
• Ability to work with diverse work teams.
• Superb listening, verbal, and written communication skills.
• Strong independent problem solving, negotiation, time management and prioritization skills.
• Work experience with LEAN methodologies and/or similar applications.
• Strong process orientation.

Schedule

Days and hours of work are Monday through Friday. Occasional evening and weekend work may be required as job duties demand. Occasional travel to job sites is required as needed.

Benefits

• Competitive health insurance options (medical, dental, and vision).
• A robust 401(k) retirement savings plan with employer match.
• Paid time off and holidays.
• Access to wellness programs.
• Professional development opportunities.
• Tuition reimbursement.
• Employee assistance programs.