Senior Project Manager

About the Role

As a Senior Project Manager, you will take the helm for the project team. You will partner with the Senior Superintendent to deliver successful projects while creating an environment where everyone flourishes.

Responsibilities

• Capable of successfully supervising a project with a project budget range of $60M - $150M+, under various delivery methods, diversity in market sectors, and varying complexities.
• Work closely with the Estimator during the preconstruction phase in managing the various design phases, setting the GMP, and establishing the project’s General Conditions.
• Work closely with the Superintendent(s) and project team in maintaining and enforcing project site safety programs.
• Make Project Cost Control a priority:
  • Thoroughly review current and future Change Orders.
  • Develop all cost and budget projections.
  • Constantly review and evaluate General Conditions costs.
  • Compile and prepare accurate Monthly Reconciliation Reports.
  • Create and maintain monthly Cash Flow Reports.
  • Manage monthly pay applications and Subcontractor invoicing.
• Responsible for overall project profitability.
• Monitor project progress with Superintendent(s) and make schedule “course corrections” to ensure the project completes on time.
• Work closely with the Estimating Department during preconstruction and serve as the bridge between Estimating and Operations for your specific project.
• Partner with the Estimating Department to develop bid strategy, clarifications, and qualifications.
• Lead the preparation of project bid packages, including writing scopes of work and creating all applicable exhibits.
• Prepare comprehensive subcontractor bid packages.
• Assist the Design Team in making decisions that improve the opportunity for success.
• Assist Business Development with the preparation of responses to RFQ’s and RFP’s, including technical writing, site logistics, and scheduling needs.
• Participate in presentations to prospective Owners.
• Promote “Best Practices” within the organization.
• Provide leadership to the project team to ensure quality control remains a priority throughout the building process.
• Ensure documentation of all claims is properly handled to avoid litigation.
• Oversee and manage the project management staff on cost control measures, Change Order Requests, Invoicing, Purchase Orders, and Pay Applications.
• Negotiate Change Orders with subcontractors.
• Lead the resolution of all project-specific issues.
• Oversee the entire team to ensure CMiC is set up correctly (Submittal Registry, budget, etc.).
• Ensure the entire team utilizes PlanGrid to organize all contract documents and that progress photo documentation occurs weekly.
• Oversee management of the Material Procurement Log to ensure timely deliveries that correspond with the project’s P6 schedule.
• Manage and guide the team with regard to the contract closeout process (O&M manuals, As-Builts, etc.).
• Represent the organization at Owner, Subcontractor, and coordination meetings.
• Lead weekly OAC Meetings and be viewed as the project leader with the Owner, architect, construction manager, etc.
• Review meeting minutes for accuracy and content prior to distribution.
• Provide guidance to the team on the desired format and content to best organize all closeout binders.
• Basic understanding of insurance in the construction industry, including indemnification language, liability, and policy limits.
• Understands bonding procedures and requirements, including payment and performance bonds, sub bonds, and Subguard.
• Understands the basics of Owner’s Contract: AIA 101, AIA 111, AIA General Conditions agreements.
• Attend and participate in Quarterly Risk Management (QRM) Trainings.
• Participate in networking events and PM Round Tables.
• Contribute to business development efforts, including attending conferences, seminars, and industry events.
• Ensure all administrative systems are properly set up, implemented, supervised, and maintained:
  • Filing systems and document control procedures.
  • General Correspondence.
  • RFI / Submittal procedures and logs.
  • Contract Change Order procedures.
  • Subcontractor Tracking Log.
  • Material tracking procedures / Logs.
  • Billing procedures (Owner, subcontractor, and supplier).
  • Project closeout / punch list procedures.
• Create and maintain a positive work environment at the project jobsite.
• Promote team bonding and extracurricular activities at the project level.
• Provide leadership, management, and training to ensure all team members contribute to the successful delivery of the project.
• Delegate authority and assign supervisory responsibilities to the jobsite team.
• Manage the project subcontractor and supplier community, providing leadership in their project coordination, procurement, and scheduling efforts.
• Take a leadership role in resolving project claims and disputes.
• Serve as the primary point of contact with the Owner; strive to build a positive relationship.
• Conduct performance reviews on assigned staff.
• Understand all contract requirements and deliverables; lead and manage the project team accordingly.
• Chair project meetings and ensure meeting minutes properly reflect issues and accountabilities.
• Oversee and provide training to your staff on preparing/processing PCI’s, SCO’s, and OCO’s.
• Review all forms of change management documents before they are issued and/or distributed.
• Properly forecast all costs and projected fee with the Monthly Reconciliation Report.
• Ensure the timely delivery to the jobsite of all project equipment and materials (procurement).
• Coordinate with the project team to ensure subcontract award dates align with required material on-site dates, per the P6 schedule.
• Oversee the entire submittal process with subcontractors, PE’s, SPE’s, APM’s, and the design team.
• Assist with the preparation and distribution of overall project schedules and 8-week look-ahead schedules.
• Thorough understanding of CPM scheduling principles and the use of Microsoft Project or P6 scheduling software.
• Committed to scheduling policies regarding baseline project schedule, 8-week look-ahead schedules, recovery schedules, fragnets, etc.
• Ensure the management staff identifies conflicts in contract documents and issues RFIs in a timely manner.
• Work closely with your management team and Superintendent(s) to find practical solutions to field problems or conflicts found in contract documents prior to issuing RFIs.
• Partner with the Project Superintendent(s) in providing safety orientation to all field workers prior to their start on site.
• Assist the Project Superintendent(s) with generating and issuing incident reports.
• Partner with the Project Superintendent(s) to ensure all Injury and Illness Prevention Plans (IIPP) documents have been submitted by subcontractors.
• Partner with the Project Superintendent(s) to ensure all Job Hazard Analysis (JHA) plans have been submitted by subcontractors, as needed.
• Partner with the Project Superintendent(s) to create the first draft of the project’s Site-Specific Quality Plan (SSQP).
• Partner with the Project Superintendent(s) to schedule all pre-installation meetings.
• Oversee and manage the weekly Building Information Modeling (BIM) meetings to achieve a set of “clash-free” documents for all MEPF trades.
• Work closely with your project management team to develop an Owner training schedule.
• Ensure all video recording for training is completed and all training videos are formally transmitted to the Owner as part of the closeout package.
• Oversee and manage the punch list process to ensure 100% completion of all punch list items within 30 days of project turnover/C of O.
• Participate in initial and/or acceptance walks with the Architect/Owner, as needed.

Qualifications

• Four-year degree in Construction Management, Engineering, Architecture, or equivalent experience in a related field.
• Minimum of 10-15 years of relevant project management experience, including roles such as Assistant Project Engineer, Project Engineer, Senior Project Engineer, Assistant Project Manager, or Project Manager.
• Proficiency in basic computer skills (MS Word, Outlook, etc.).
• Advanced understanding of scheduling, CMiC, and Excel applications.
• Advanced understanding of construction administration processes, including contracts, construction documents, schedules, RFIs, submittals, and material procurement.
• Advanced proficiency in P6 and CMiC applications.
• Exceptional ability to lead and manage.
• Demonstrated understanding of the importance of relationship building.
• Effective oral and written communication skills.
• Exceptional at the art of negotiating with Owners and subcontractors.
• Well-developed time management and organization skills.
• Proficiency in Microsoft Project or P6 Scheduling Software and Project Management Software, such as Prolog, Viewpoint, CMiC, or equivalent applications.
• Experience using daily software tools, such as Bluebeam, PlanGrid, Safety Mojo, BIM 360 Glue, etc.
• Demonstrated knowledge and understanding of various construction delivery methods, market sectors, construction administration processes, building trades, technical aspects of construction (means and methods, materials, building systems), planning, scheduling, estimating, and owner/architect relations.
• Completion of OSHA 30-Hour Safety Course.
• First Aid and CPR certified.

Skills

• Personal Attributes:
  • Effective written and verbal communication skills.
  • Takes initiative, strives for increased responsibility, and has a desire to learn.
  • Shows emotional maturity, punctuality, and dependability.
  • Motivates and contributes to teamwork/morale of the project team.
  • Shows the desire and willingness to progress to the Project Director/Project Executive role.
• Interpersonal Skills:
  • Establish and maintain positive and effective working relationships with all stakeholders (Owner, design professionals, various departments, project team, inspectors, and subcontractors).
  • Show alignment with and promote corporate values.