Senior Project Manager

Duties, Responsibilities & Other

• Project Management experience required, with experience in managing and growing a design team preferred.
• Experience in developing and managing state DOT projects preferred.
• Proposal and bid review and preparation including scope, schedule and fee.
• Contract management and billing.
• Strong design knowledge in transportation required.
• Professional Engineering License for designated state preferred.
• Prepare written technical proposals, assemble teams to meet client criteria, and develop professional relationships.

Key Responsibilities Of This Role Include

• 10+ years of experience in transportation planning and design preferred.
• Experience in managing and growing a design team preferred.
• Develop and communicate the Project Management Plan for the project, outlining project objectives, scope, schedule, budget, quality standards, and safety protocols.
• Effectively manage the project scope, ensuring alignment with client expectations and project requirements.
• Maintain project schedules, proactively identifying and addressing potential delays or conflicts to minimize impact on project timelines.
• Define and refine requirements through a project lifecycle.
• Monitor project budgets and expenditures, implementing cost-control measures as needed to ensure projects remain within budgetary constraints.
• Uphold high-quality standards throughout project execution, overseeing quality assurance processes and ensuring adherence to industry standards and best practices.
• Employs strong analytical and problem-solving skills to manage shifting priorities, demands and timelines.
• Serve as the primary point of contact for the client, maintaining open communication and addressing client concerns or inquiries in a timely and professional manner.
• Collaborate closely with internal stakeholders and project team members to drive project success and foster a collaborative working environment.
• Identify and mitigate risks for project(s) and project team(s).
• Knowledge and experience with different project delivery methods and how to deliver successfully.
• Mentor Project Managers at lower levels to assist in their training and development.
• Comply with all KCI policies and procedures.
• Ensure projects fulfill Quality Management System (QMS) requirements.
• Provide input to develop project-specific safety plans and implement project safety plans to ensure compliance with all Federal, state, and local safety rules and regulations.
• Negotiate contract terms, scope and fees with a client/subconsultant.
• Develop contracts for clients/ subconsultants.
• Report monthly proposal/business development results to Practice Leader.
• Achieve or exceed budgeted individual utilization target (70%-80% typical).
• Chart and provide project performance results.
• Deliver all projects on time and within budget while fully meeting the scope.
• Operate within specified (corporate or project) budget parameters.
• Prepare and submit monthly project completion report.
• Prepare inter-practice agreements and/or outside subcontracts as required.
• Prepare monthly progress reports for all projects and be able to discuss in monthly Project Review Meetings.
• Responsible for project cash management (WIP/AR) and providing comments to Finance and Operations monthly.
• Set-up new projects and provide weekly new project data to the practice leader.
• Search for ways to improve efficiency while lowering project cost.
• Business Development and Marketing: Participate in project opportunity evaluations, consultant selections, and the preparation of qualification/experience statements. Identify new business opportunities, coordinate and participate in project presentations to clients and other external groups, develop and organize proposal teams, and promote KCI’s capabilities among existing and prospective clients.
• Assist project closeout with an overall project write up and pictures of completed project for marketing/resume use.
• Be involved in at least one industry and/or community organization.

Essential Duties and Responsibilities

• Manage all required project management and technical deliverables required in contract scope of work.
• Compare field data to design plans.
• Conduct site visits and gather data, including measurements, sketches, notes, and photographs as needed.
• Prepare all phases of designs and/or deliverables submitting for approval.
• Read and interpret technical documents required for project execution.
• Make determinations on issues/challenges during project implementation or development.
• Maintain knowledge of current State and/or Municipal policies, procedures, and guidelines.