Senior Project Manager

About the role

Project managers are the driving force at Inizio Evoke. As the internal point of contact for all projects, project managers serve as operational partners with the account team and are the liaisons for the entire development team (strategic services, creative services, technology services, operations, accounting, and administration). They oversee and manage the end-to-end development of projects, according to established business processes. This is a remote role reporting to a Director, Project Management.

Responsibilities

Responsibilities span four main areas:

• Process
  • Understand the nature of the work performed by each functional area (who does what, when, and how long it takes)
  • Manage end-to-end development of projects per the business process ensuring quality from beginning to end, including med/legal submission prep and submission following client guidelines
  • Know when to deviate from process if necessary
  • Serve as internal check/balance to verify acceptable quality levels before delivery to the Account Team
  • Create project status documents to provide updates across all chains of command, both internally and externally
  • Lead daily and weekly production meetings
  • Maintain PM systems of record (e.g., FinancialForce, Ziflow, CRM)
  • Lead ongoing process improvement initiatives
• Timelines
  • Craft initial and ongoing project milestones for Inizio Evoke's clients and vendor/agency partners
  • Develop detailed project schedules and ensure all deliverables are met per the schedule
• Budgets
  • Develop detailed staffing plans and ensure all deliverables stay within the budget
  • Monitor project & campaign budgets weekly
  • Lead internal, monthly reconciliation meetings
  • Create client budget reports with finance assistance as needed
• Resources
  • Identify and avert possible risks that impact projects
  • Own vendor/agency partner relationship concerning execution and deliverables
  • First point of contact in identifying the need for internal and external resources for existing projects; work with resourcing manager to secure project resources and with other PMs to prioritize resources' work
  • Review monthly staffing projections

Additional responsibilities:

• Present capabilities and processes internally and externally based on knowledge of execution details
• Build rapport with development team, outside vendors, agency partners, and where necessary, the client
• Support training of assistant project managers
• Manage an assistant PM, including bi-weekly 1:1 meetings

Requirements

• 4+ years of experience
• Pharmaceutical marketing agency experience required; AOR experience preferred
• Bachelor's degree (BA)
• Experience managing large cross-functional teams including account services, creative, strategist, database, interactive, and print production
• Experience working with multiple vendors, managing their timelines and needs
• Experience using MS Project or SmartSheets
• Advanced experience using a Project Management financial platform
• Excellent Excel skills
• Experience leading process improvement efforts
• Excellent written and verbal skills

Benefits

• Company-paid medical and dental benefits
• 401(k) retirement plan
• Tuition reimbursement
• Flexible time off

Pay

The base salary range for this position is $80,000—$115,000 USD. This range may differ based on your experience, skill set, geographic location, and cost of living considerations.