Senior Project Manager

Department: Project Management | Employment Type: Full Time | Location: Indianapolis, IN | Reporting To: Eric Laudick

About the Role

Are you an experienced project manager who is passionate about creating healthcare environments that improve lives? Do you thrive in a collaborative culture where your expertise is valued, your growth is supported, and your work has a meaningful impact? At HEAPY, we're driven by a mission to create sustainable, healthy, and resilient spaces that strengthen communities. As a colleague-owned firm, we put our people first—fostering a culture built on flexibility, professional development, collaboration, and purpose. We're seeking a Senior Project Manager to join our growing Healthcare Practice in Indianapolis, IN.

In this role, you'll lead complex projects, build trusted client relationships, and work alongside talented professionals who are committed to delivering innovative solutions for healthcare organizations. If you're looking for an opportunity to shape the future of healthcare facilities while advancing your career with a firm that invests in your success, we'd love to hear from you.

Responsibilities

• Maintains clear knowledge of HEAPY Corporate Vision, Mission, and Core Values and demonstrates awareness of how those objectives relate to all position responsibilities.
• Located in the Indianapolis, IN metro area or be willing to travel to project sites in and around the region.
• Continually advances technical education and personal development aligned with OKRI goals.
• Guides HEAPY service delivery consistent with the appropriate service operating procedures and the identified milestones.
• Participates in project costing and bid preparation to the extent required.
• Reviews assigned project(s) after award to HEAPY to define project scope, determine work procedures/sequences, and develop schedules, budgets, resource planning, client communication plan, and progress billing points.
• Establishes Client – HEAPY – Architect - Construction Manager liaison network to keep all interested parties informed of project communication, planning, schedule, and work progress.
• Collaborates with the Practice Director, Operations Manager, and Practice Technical Leader to form a project work team and sees that responsibilities are assigned, and execution of tasks are initiated and completed according to schedule.
• Submits documents to federal, state, and local authorities for code compliance review and obtains the various permits required.
• Holds regularly scheduled project progress review meetings to ensure that:
  • A project contract’s terms, conditions, and specifications are being met.
  • Project personnel adhere to federal and state regulatory requirements and company policies.
  • Delays and cost overruns, at best, are entirely avoided, or, at worst, kept to a minimum.
  • Resource requirements, equipment, materials, and quality problems are recognized for timely intervention and resolution.
• Represents the HEAPY culture, maintains colleague morale and interacts appropriately with client counterparts.
• Ensures information for progress billing purposes is submitted correctly and on time.
• Meets with client management as necessary during a project’s terms to resolve issues and upon project completion to obtain final client approvals.
• Participates actively in the client feedback process and maintains a leadership role in understanding client comments, positively engaging with the client when opportunities to improve our performance are identified.
• Maintains a continuing business relationship with assigned clients as part of ongoing business development efforts.
• Reports client management activities and opportunities using CRM system.
• Typically engages directly in design and maintains design oversight and leadership relating to discipline/expertise for projects managed.
• Other duties as assigned.

Requirements

• Normally requires a 4-year degree in engineering and typically 10 - 15 years of experience in MEP focused design and project management or equivalent working knowledge/experience.
• Professional registration is preferred.
• Prior job assignments typically include project engineering and project management responsibilities, preferably for education clients.
• Located in the Indianapolis, IN metro area or willingness to travel to project sites in and around the region.

Skills

• Full life cycle project management (proposal-initiation-execution/control-closeout) of MEP focused design engineering, commissioning, energy optimization, and sustainability initiatives.
• Managing medium to large-sized Healthcare industry projects with a fee for services up to $500,000, typically requiring support from multiple Practices or Service Sectors.
• Client management and business development focusing on expanding relationships with new and existing clients.
• Mechanical leadership on the team, contributing to and assisting team members with Engineering calculations and designs.

Physical Demands & Work Environment

• Ability to remain sedentary at desk for long periods of time while operating a keyboard and using a computer screen.
• Ability to communicate in person and via phone with other individuals.
• Possession of reliable transportation to and from the project.
• Ability to work in all elements of indoor and outdoor environments which include the heat, cold, rain, snow, wind, etc.
• Ability to access all areas of the jobsite with activities that include ascending and descending stairs, scaffolding, ladders, navigating elevation changes, etc.
• Capable of working in physical positions that may include maneuvering self into different positions traditionally achieved by kneeling, sitting, standing, squatting, bending over, etc.
• Ability to move, transport, or position items weighing up to 25 lbs.
• Ability to apply established protocols and practices in a timely manner and follow safety guidelines for both company and clients.
• Ability to gather, organize and evaluate information related to projects and calculations (such as project finances, timelines, etc.).

Benefits

• Built for People, Not Just Projects – a collaborative, colleague-first culture where you can do your best work.
• Thrive with HEAPY Benefits – premium medical, dental & vision coverage designed with you in mind.
• Invest in Your Future – 401(k) with competitive contributions to help you plan ahead.
• Be Rewarded for Your Impact – 10–15% annual bonus potential tied to company performance and your contributions.
• Own Your Time – open PTO and paid sick time that gives you the flexibility to recharge when you need it.
• Wellness Week – we hit pause the final week of the year so you can rest, reset, and reflect.
• Feel Your Best – annual wellness benefit bonus focused on your overall well-being.
• Grow with Purpose – annual professional development stipend to support your career goals.