Senior Project Manager

Reports to the Director, Capital Program Delivery Infrastructure. Responsible for developing, managing, and delivering rail capital projects from capital planning, design, construction, and close-out phases for the Peninsula Corridor Joint Powers Board (Caltrain).

Responsibilities

• Develop and manage the scope, schedule, and budget of Caltrain capital projects ensuring alignment with organizational goals and project objectives.
• Provide full life-cycle leadership from project execution planning, design, procurement, construction, systems integration, commissioning, and final closeout.
• Develop and maintain the project execution plan and/or project management plan (PMP) and support execution strategies for effective governance, risk mitigation, quality control, and successful project delivery.
• Manage and coordinate all resources necessary to deliver assigned projects, including cross-functional departments within Rail, external consultants, Resident Engineer, Construction Management Staff, contractors, third parties, and regulatory agencies throughout the project.
• Ensure "Safety First and Always" Core Value is implemented through the life cycle of project delivery.
• Work closely with assigned project engineer(s) to ensure all deliverables comply with Caltrain standards.
• Act as the Point of Contact with internal and external stakeholders for assigned projects.
• Manage coordination and communications with all involved parties, including other agencies, third parties, and tenant railroads.
• Provide board and executive-level reporting on project status, performance metrics, and critical risks.
• Manage the Designer of Record and Construction Contractor to ensure delivery of assigned projects.
• Oversee project contract administration, change management, and claim avoidance to protect Caltrain’s interest.
• Investigate, negotiate, and resolve project issues; identify root causes and present solutions; escalate issues as needed.
• Hold project meetings and represent assigned Caltrain projects at meetings, including monthly internal project reviews.
• Identify project delivery risks and develop risk mitigations; maintain and update the project Risk Register.
• Perform project management duties: develop scope of work, prepare and review cost estimates, monitor and produce status reports, schedules, and budgets, monitor work in progress, approve and execute funding agreements and consultant contracts, and authorize contract payments.
• Prepare staff reports and presentations for Management, the Board of Directors, and other stakeholders.
• Develop and maintain detailed project staffing plans and project organization charts.
• Perform regular project budget, cost, schedule, and funding reviews.
• Approve and issue project work directives and invoices.
• Develop and maintain project roles and responsibilities matrix.
• Assess project delivery methods; lead alternative studies and Value Engineering efforts.
• Negotiate, resolve, or escalate project issues for timely resolution.
• Work collaboratively with key stakeholders to represent Caltrain for assigned projects.
• Perform all job duties and responsibilities safely to protect oneself, fellow employees, and the public from injury or harm.
• Promote safety awareness and follow safety procedures to reduce or eliminate accidents.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in engineering, construction management, or equivalent.
• Minimum five years’ full-time experience in project management of Rail or Transit Capital Projects.
• Certified Project Manager Certificate.

Preferred Qualifications

• California Professional Engineer (PE) license.
• Experience in Rail Transportation or Construction Management.
• Experience delivering Capital Projects in an operating environment.
• Strong written and verbal communication and presentation skills.
• Possess a California driver's license with a safe driving record.