Senior Project Manager-1

Primary Job Responsibilities

• Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:
  • Open job number and job site on blink when requested from account service
  • Prepare and maintain job site on SharePoint to reflect accurate job history
  • Setup and attend all start-up and internal review meetings
  • Develop timelines with input from relevant departments
  • Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important)
  • Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally
  • Schedule and attend pre-mechanical meetings for every print job
  • Schedule and attend digital build-kit handoff meetings with the internal development team (Account Services will setup when working with third-party digital vendors)
  • Work closely with UX, AD, and Account Services to ensure all relevant materials (manuscript, functional specs, sitemap, wireframes, etc.) are prepared and QC'd internally prior to build kit hand-off meeting
  • Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)
  • If procedures are not followed, alert the Director of Project Management
• Manage the activities of junior project management team members including, but not limited to the following tasks:
  • Review dailies, nightlies, and timelines of junior project management team members for accuracy
  • Review and approve direct reports timesheets
  • Demonstrate proficient use of Dynamics for timesheets and financials
  • Submit accurate timesheets on a daily basis
  • Demonstrate knowledge of and ability to plan a complete product launch
  • Prepare and submit jobs for regulatory review
  • Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)
  • Cookordinate and run weekly status meetings
  • Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables
  • Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updates
  • Maintain organized email archives
  • Develop knowledge of Client's process/procedures and the people involved--and interact appropriately
  • Assist peers when workload permits

Management Responsibilities

• Discuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressed
• Help monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracy
• Make recommendations to Director of Project Management for any workload adjustments
• Aid in organizing, monitoring and supervising the workload of individual Project Coordinators and Sr. Project Coordinators
• Aid Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations
• Help Director of Project Management evaluate performance of department team members
• Help Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions
• Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency
• Support Director of Project Management with launch and convention planning
• Support Director of Project Management with new business initiatives

Qualifications

• College degree preferred
• Minimum Of 4 Years Project Coordination Advertising Experience
• Minimum of 2 years supervisory experience
• Excellent written and oral communication skills
• Detail oriented
• Ability to handle multiple projects and deadlines
• Positive/helpful attitude