Senior Project Coordinator, US Commercial Field

Senior Project Coordinator, US Commercial FieldW2 ContractPay Rate: $60 - $70 per hourLocation: Redwood City, CA - Hybrid RoleJob Summary:The Senior Project Coordinator role is essential to the execution and achievement of goals and objectives of the US Commercial Field teams, taking on accountability for project execution and logistical coordination across the leadership team and team members. Duties and Responsibilities:Provides project planning and executional support for key field events, activities, and initiatives. Will need to travel for large events to ensure program components, materials, stakeholders, timelines, and logistics are aligned for successful execution.Leads meeting support, coordinates logistics, and partners with functional leaders in the creation, preparation, organization, and communication of key meeting materials for all field team meetings, trainings, and regional/division meetings.Serves as a coordination point across various stakeholders, including field leaders and team members at all levels, cross-functional business partners, and external vendors/ agencies.Establishes processes, timelines, and milestones to plan and execute on key field events and initiatives. Flags gaps, inefficiencies, and risks in existing processes, and proposes solutions and improvements.Plans and coordinates conference attendance and related activities, including conference registration, hotel stays, reception arrangements, catering, and logistics for external events (i.e., speaker series, ad boards, KOL meetings).Partners with the Administration team members to plan and coordinate domestic and international travel, including flights, VISA applications, travel documents, car transport, hotel bookings, restaurant reservations, and other travel-related needs of senior field leaders as needed; this may require evening or weekend support, depending on the travel requirements.Handles recruitment and onboarding activities, including more complex candidate interview scheduling for the functions supported, as well as management 1st day of new hire planning for the cohorts of sales new hires with HR and hiring manager. Maintains project, event, and training documentation, timelines, and trackers to ensure transparency and compliance.Partners with the Administration team members to coordinate expense report processing and reconciliation of receipts and credit card statements for senior field leaders as needed.Provides presentation slides support: consolidation, formatting, and content organization as requested.Works with the Contract Administration team and business partners to coordinate consulting and/or master service agreements in partnership with legal to ensure they are in place and executed properly, including within approval limits, to support functional groups.Fosters an open, inclusive, and collaborative culture within the US Region department. Partners with Commercialization Operations and Administration team members to find synergies across activities. Requirements and Qualifications:Bachelor's degree required with 10+ years of progressive experience in event planning, project coordination, program management, operations, or similar roles, of which 3+ years in biopharma or life sciences.Familiarity with commercial field operations and commercial launches.Exhibits impeccable integrity and sound judgment to handle highly sensitive and confidential material and information.Strong organizational, project, and time management skills; detail-oriented and able to manage multiple deliverables.Ability to prioritize and multitask with minimal direction.Ability to collaborate with multiple stakeholders across field teams, cross-functional partners, and/or external vendors.Ability to navigate organizational complexities and seek solutions for continuous improvementAbility to influence without authority and drive progress across teams.Willingness to support us to succeed by thinking outside of the box and the job description.Able to adapt to changes in the work environment.Professional demeanor and team player while maintaining a positive, team-focused attitude.Proactive and excellent self-initiative.Excellent verbal and written communication skills.Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Preferred Qualifications:Experience with applicant tracking systems is highly preferred.Experience with project management tools (i.e., SmartSheet) and communications platforms (i.e., Teams portal development, newsletters) is a plus. Desired Skills and ExperienceProject Coordination, Program Management, Commercial Field Operations, Commercial Launches, Event and Conference Planning, Meeting and Training Logistics, Stakeholder Management, Vendor and Agency Coordination, Cross-Functional Collaboration, Process Improvement, Timeline and Risk Management, Domestic and International Travel Coordination, Recruitment and Onboarding, Documentation and Compliance, Expense Reconciliation, Presentation Development, Contract Administration, Microsoft Office, Smartsheet, Microsoft Teams, Applicant Tracking Systems Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate. 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