Senior Project Coordinator

Life at Russell

The number one response we receive when we ask our team members what they like about Russell is the culture. Russell team members describe working here as being more flexible than any place they've ever worked. They feel supported and support each other. They have fun. They are empowered to get their work done how they see fit. And most of all, they know they can continue their careers here because of the rich development tools available to them.

Essential Duties

• Provide administrative support to project team to include Project Executive, Project Manager or Project Engineer.
• Complete project setup in Timberline and Procore and provide ongoing Timberline and Procore management.
• Tracking for commitment change orders, owner change orders, subcontractor preparation and purchase order preparation.
• Create, track and maintain project directory to ensure communication within project team.
• Process, distribute and maintain requests for information and plan and project documentation log.
• Aid, if necessary, with processing, distribution and maintaining requests for information.
• Create and update project drawings and specification and project documentation log.
• Cover entire submittal process including preparation of a schedule prior to submission. Process, distribute and maintain tracking of all unapproved and approved submittals.
• Prepare, process, distribute and track contract agreements, change orders and change requests. Send out and track request for quotes (RFQs).
• Coordinate job meetings including preparing agendas, creating and distributing meeting minutes, reserve facilities and send invitations.
• Attend job meetings and take meeting minutes when appropriate.
• Acquire Russell insurance/bonds. Track and approve subcontractor & supplier insurance along with Accounting Insurance Associate.
• Cookordination owner pay applications with Russell project team, subcontractors and vendors. Coordination and collection of invoices, monthly billing and lien waivers from subcontractors and vendors. (As required on CMa projects)
• Aid in preparation of project reports, including Revenue and Gross Profit reports, PSR summaries, Executive Summary reports, Jobsite Reports, Close-out Punch-lists, Post-Mortems and other monthly/periodic reports as directed by project staff.
• When required collect, track and verify Certified Payroll reports.
• Manages and assists with all duties and processes with minimal supervision and direction from Project Managers.
• Actively seeks additional learning opportunities; takes on additional responsibilities and can work independently to meet goals and deadlines.
• Provides training and coaching one on one or facilitates structured training to Project Coordinators.
• Prepare, coordinate and organize as necessary all project closeout documentation.
• Responds and distributes phone calls for project team. Takes appropriate action within limits of responsibility and authority.
• May include trailers, dumpsters, restroom facilities, utilities and phone/data lines, computer equipment and peripherals.
• Makes travel arrangements.
• May provide assistance in special projects and perform other duties as assigned.

Requirements

• High school diploma or GED required.
• Advanced training in office/business procedures or college coursework desired.
• Three (3) to five (5) years of experience as project coordinator in construction preferred.
• Must be proficient in Microsoft Outlook, Word and Excel.
• Working knowledge of or ability to learn industry-related software is required.