Senior Project Coordinator

About the role

We are looking for a Senior Project Coordinator to join our Transportation team in the Greater Washington region. In this role, you will partner closely with project managers and technical teams to support the successful delivery of transportation projects from planning and design through construction and project closeout. You will play a key role in project financial management, coordination, and delivery support. This position allows a hybrid work schedule, with a preference for candidates who can work from our Seattle or Puyallup office locations to support collaboration with project teams.

Responsibilities

• Support transportation projects throughout their lifecycle, including scope development, level-of-effort planning, budgeting, invoicing, earned value tracking, forecasting, and project closeout.
• Manage project financial processes, including monthly invoicing, cost tracking, budget reviews, subconsultant invoice coordination, and financial reporting.
• Develop and maintain project tracking tools, schedules, and reporting to help project managers monitor progress, budgets, and key deliverables.
• Career Development
• Prepare and review project documentation, technical reports, and client deliverables for accuracy, completeness, and consistency.
• Organize and facilitate meetings, document action items, coordinate schedules, and provide administrative and project delivery support to project teams.
• Skill Development
• Support workload forecasting and resource planning across multiple concurrent projects.

Requirements

• 3+ years of experience in the Architecture, Engineering, and Construction (AEC) industry, with a strong understanding of project delivery processes from planning and design through construction and closeout.
• Experience supporting project managers with scope development, level-of-effort estimates, budgeting, invoicing, cost tracking, earned value analysis, QA/QC processes, and project financial management.
• Understanding of engineering consulting project workflows and monthly project controls processes.
• Knowledge assisting with cost estimates, managing labor budgets, calculating staff rates and hours, and supporting project financial reporting and analysis.
• Experience coordinating multiple projects simultaneously while maintaining strong organization, prioritization, and time management skills.
• Able to communicate effectively with project teams, project managers, clients, and subconsultants while supporting project delivery and client commitments.
• Technical editing, document proofing, and report formatting experience.
• Proficiency with Microsoft Excel, Word, Outlook, and SharePoint. Experience with BST10 and Emburse is a plus.

Qualifications

• A proactive, detail-oriented approach and a willingness to take on a variety of responsibilities in a fast-paced project environment.

Skills

• Project Management
• Financial Management
• Coordination
• Documentation
• Communication
• Technical Editing

Benefits

• Comprehensive Healthcare (medical, dental, vision, short- & long-term disability insurance)
• Employee Stock Ownership Plan (financial profit sharing)
• Performance-based bonuses
• 401(k) Plan
• Paid Time Off (both vacation & sick/wellness time accruals)
• Paid Holidays
• Parental Bonding Leave

Pay

$31 - $38 USD

Schedule

This position allows a hybrid work schedule, with a preference for candidates who can work from our Seattle or Puyallup office locations to support collaboration with project teams.