Senior Project Coordinator

About the role

OWN, Inc. is an engineering firm that believes in the power of employee-ownership. Our talented team builds futures while helping shape the built environment across the country from our offices in Missouri, Kansas, and Arkansas. We serve the Private Development and Public Infrastructure markets with core offerings of Civil Engineering, Land Surveying, and Field Services. We are looking for a Senior Project Coordinator to join our Springfield, MO team to communicate and coordinate ongoing client projects by performing a variety of clerical and administrative tasks.

Responsibilities

• Lead group-level coordination for assigned project teams, ensuring project documentation, billing, and scheduling are organized and completed accurately.
• Work with Division Leader on process improvement efforts.
• Manage Project Coordinators, overseeing task assignments, workload balance, and performance quality.
• Attend Group and Team Leader meetings to stay aligned on project priorities and firm initiatives.
• Coordinate with the Operations team for project setup, including creation of project numbers, folders, and data entry in Deltek and related systems.
• Oversee preparation and processing of submittals, invoices, and project deliverables to meet deadlines.
• Support financial tracking, billing, and AR coordination across multiple active projects.
• Ensure internal systems, project tracking tools, and digital records are consistently maintained and up to date.
• Review and support bid processes, contracts, permits, and funding documentation for accuracy and completeness.
• Communicate effectively with clients, agencies, and project teams to ensure smooth coordination and timely responses.
• Provide training, mentorship, and technical guidance to Project Coordinators within the group.
• Collaborate with the Lead Coordinator on division-wide process improvements, consistency, and standardization.
• Support leaders and project managers with proposal preparation, interviews, and client-facing materials.
• Conduct project research and site development coordination.

Requirements

• High School Diploma or Equivalent; associate’s or bachelor’s degree preferred.
• 2 years of administrative or coordination experience (preferably in project-based or professional services environments).
• Excellent computer skills, including experience with Google Suite.
• Ability to manage competing priorities with strong time management and follow-through.
• Comfortable working across departments or supporting multiple leaders/projects at once.
• Strong customer service skills when interacting with internal and external partners.

Benefits

• Community: Giving of time, treasures, and talents to fulfill personal passions and show up in your community.
• Empowerment: Our employees are given full reign and the trust to make decisions in the best interest of their clients and teams.
• Flexibility: The freedom to be a professional and the freedom to be a person.
• ESOP: Our Employee Stock Ownership Plan (ESOP) is owned 100% by employees—equitably, a fact most employee-owned firms can’t claim.
• Having fun: Laughing, jokes, high fives, celebrations—we take our work seriously but not ourselves.
• Teamwork: A sense of belonging, learning from those around you, and feeling like you’re on the winning team.