Senior Project Coordinator

About the role

Under the direction of the Regional Sales Manager and assigned Project Manager(s), this position is responsible for providing administrative support for the Service Sales Engineers and Project Management Team. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required include close vision and ability to adjust focus. Prolonged sitting is required; frequently reaching with hands and arms; occasionally standing, walking, stooping, kneeling, or crouching.

Responsibilities

• Plan, organize, and execute in-person and virtual meetings for Service leadership, Sales Managers, sales teams, vendors, and project stakeholders, including scheduling, logistics, and meeting minutes with action items.
• Develop, edit, and assemble Facility Services Group work products, including proposals, bids, submittals, RFIs, O&Ms, closeout documentation, presentations, and marketing materials; manage document control and plan/spec distribution.
• Support estimating and sales activities, including prequalification and bid coordination, monitoring bid platforms, tracking proposal activity, generating sales reports, and scheduling estimate reviews and pre‑job planning meetings.
• Coordinate onboarding for new hires in partnership with HR, including first‑day logistics, equipment setup, system access, and required documentation.
• Provide general administrative and project support, including correspondence, filing, meeting notes, assisting with small projects, and other duties as assigned by leadership.
• Other duties as assigned by Sales Managers, Direct Supervisor, and/or upper management.

Requirements

• Attention to detail and ability to organize data.
• Able to learn new programs and processes.
• Ability to edit works in Bluebeam or similar programs.
• Demonstrated experience producing and editing work‑product documents with accuracy.
• Well organized with ability to multitask between several projects delegated by multiple parties.
• Demonstrated experience as a team player and able to achieve assigned performance goals in a fast‑paced environment.

Qualifications

• High School Diploma or equivalent.
• 3+ years’ experience with administrative applications; intermediate or higher proficiency in MS Office applications (Word, Excel, PowerPoint, MS Project, etc.).
• Desired: Bachelor’s degree or higher in a related field.
• Desired: 2+ years’ experience with desktop publishing software applications such as Adobe In‑Design, Acrobat, Bluebeam, Photoshop, and Illustrator.
• Desired: 5+ years’ experience in the construction and/or contracting industry in an administrative support position.

Skills

• Proactivity/Initiative – recognizes what needs to be done and accomplishes it with minimal supervision.
• Perseverance – pursues difficult goals despite challenges and bounces back from adversity.
• Motivation/Dedication – commits to excellence, takes responsibility, shows personal humility.
• Technical Curiosity/Willingness to Learn – seeks new experiences, knowledge, and feedback; open to learning and change.
• Insight – gathers and makes sense of information that suggests new possibilities.
• Engagement – uses emotion and logic to communicate a persuasive vision and connect with people.
• People Skills – approachable, gains trust and respect, understands strengths/weaknesses, seeks other perspectives.
• Communication – fosters open, honest, candid, respectful communication; assesses, defines, and communicates issues timely, both written and verbal.
• Teamwork – works toward common goals by supporting, encouraging, and sharing information authentically.
• Big Picture – understands and contributes to short‑ and long‑term business strategy; develops personal vision for career success.
• Problem‑Solver – identifies, analyzes, and solves problems supporting personnel, group, department, or organizational objectives.
• Execution – translates vision into action, includes the right people, removes barriers, manages time, prioritizes, and holds self and team accountable.
• Professionalism – respectfully observes and challenges the status quo for improvement; takes direction, accepts feedback, takes full responsibility for actions; leads by example with positive influence and ethical leadership.

Benefits

• Educational, skill development, and leadership opportunities.
• Competitive benefit plans including medical, dental, vision, 401(k).
• Eligibility to participate in the 100% employee‑stock ownership plan (ESOP).

Pay

Competitive Wages: $36.47‑$47.19 per hour. Actual compensation is determined by factors such as job‑related skills, depth of experience, certifications, relevant education or training, and specific work location.

Schedule

This is a non‑exempt position, Monday through Friday. Work hours begin and end between 8:00 am and 5:00 pm with a one‑hour lunch break and two rest breaks; eight hours per day is required, with occasional overtime as needed. Travel required 0‑5% of the time to other office locations.