Senior Project Controls Analyst

ACCO Engineered Systems · Columbus, OH · 2 wk ago

OTHR$25/hrFull-time

About the role

The Senior Project Controls role develops and implements standardized project controls to manage or support budgets, scheduling, cost control, purchasing, billing, collections and accounts payable for construction projects. Reporting to the Assistant Corporate Controller, this role is responsible for establishing and leveraging standard processes in the functions above in support of the Project Manager and other project team members as assigned.

Responsibilities

Reconcile project accounts with general ledger entries and labor postings.
Track project budgets and expenditures.
Monitor cost performance vs. forecasts.
Identify cost overruns and recommend corrective actions.
Schedule Management:
- Work with General Contractor to align milestone planning.
- Work closely with General Contractor to align weekly work planning goals, three-week look-aheads and relevant percent of plan complete (PPC) metrics.
- Lead General Foreman (GF) level pull planning sessions, both internally and externally tracking quality of commitments made.
- Create visual KPI / metrics dashboards that drive change.
- Assess the state of the project as necessary to create confidence in schedule data.
- Work with internal Procurement Engineer to identify material and equipment constraints impacting planned work.
- Identify possible future material and equipment constraints for prioritization.
- Align data gathering and output to support relevant client KPIs, EVM, etc.
- Work with Project Engineer/Detailing Lead to ensure RFI/ constraints are reflected within the schedule.
- Work with GF to understand shop commitments to meet JIT material needs to site.
- Generate weekly Status reports for GF/PM team to complete and incorporate into ACCO schedule/ look ahead outputs.
KPI & EVM Management:
- Align ACCO billing requests with end user and client performance metrics (KPI, EVM, etc.).
- Provide data to support performance to date and forecasted future performance through collection and monitoring of various productivity metrics.
- Measure and track fabrication, installation and inspection of materials forming a set of analytics representative of performance and supportive of billing requests.
- Work with the client to provide the project data they require in easy-to-digest packages.
Billing & Collections:
- Coordinating with Project Management staff to create and submit billings each month to the client (Lump sum jobs only).
- Support the Collections department and Project Management staff to collect payments and track compliance with payment and collection terms/conditions, including certified payroll, as applicable.
- Track billing progress to ensure billing milestones are met (e.g., % complete, earned value).
- Flag issues that may delay billing (e.g., disputes, incomplete documentation, etc.) and work with the Project Management team to resolve prior to them being a problem.
- Coordinate with the client through the Billing / Collections departments to resolve billing questions or compliance related complications to avoid payment delays.
- Align cost and schedule data for accurate forecasting.
- Provide earned value or milestone data to support progress billing.
- Maintain Cash Flow projections for the project and update monthly based on forecasted project milestones and payment terms.
- Cook with the client on retention release and overall management to assist with positive cash flow performance.
- Coordinate with the client on lien releases for ACCO and its subcontractors to facilitate prompt payment from the client.
Accounts Payable - Responsible For (supporting/monitoring):
- Validation of Work Progress & Approvals.
- Cook with the PM/PE to review subcontractor/vendor payment applications for progress alignment.
- Cook with field teams to confirm work-in-place before AP payment.
- Support contract compliance (e.g., retention, holdbacks).
Cost Coding & Accruals:
- Ensure accurate cost coding to correct WBS or cost codes before AP posts invoices through delegated Medius approval.
- Provide accrued and unaccrued cost reconciliation to POs and committed cost for month-end if goods/services are received but invoices are not posted.
- Monitor Committed vs. Actual Costs.
- Flag overruns or inconsistencies.
- Ensure JDE is kept current with Open Commitment information.
Communication Liaison:
- Act as bridge between project teams and AP for clarifying and correcting invoice discrepancies, responding to vendor inquiries, and prioritizing urgent payments.
- Aid the Project Management team in processing vendor and subcontractor invoices and act as the “point person” in Medius for the project.
- Aid the Project Management team with Forecasting Support.
- Feed AP data into cost performance reports.
- Adjust forecasts based on actual AP data.
Compliance & Audits:
- Ensure adherence to contract terms, regulatory requirements, and internal controls.
- Support audits (support the Billing department for T&M billing audits) with documentation and reporting.

Requirements

Bachelor’s degree in Accounting, Finance, Construction Management, or related field required and at least 5 years of industry experience.
3+ years of experience in project controls for projects $25+ million.
Ability to operate independently and autonomously.
Demonstrate a corresponding high sense of integrity.
Strong interpersonal and project control abilities, employing strong organizational skills to respond successfully to a high volume of issues.
Excellent written and verbal communication skills, with a proven ability to interact and multitask with project team members, clients, and vendors of varying position levels.
Proficiency in project forecasting, cost controls, billing and project controls methods and tools.
Familiarity with finance and accounting systems.

Qualifications

Working knowledge of MS Office tools, with emphasis on the advanced use of MS Excel in creating and maintaining detailed, interactive spreadsheets, workbooks, and databases.
Accurate cost coding to correct WBS or cost codes before AP posts invoices through delegated Medius approval.
Provide accrued and unaccrued cost reconciliation to POs and committed cost for month-end if goods/services are received but invoices are not posted.
Monitor Committed vs. Actual Costs.
Flag overruns or inconsistencies.
Ensure JDE is kept current with Open Commitment information.
Proactive in identifying and resolving issues.
Strong organizational skills to respond successfully to a high volume of issues.
Ability to organize and prioritize work and work under pressure to meet deadlines.
Strong interpersonal and project control abilities, employing strong organizational skills to respond successfully to a high volume of issues.
Strong written and verbal communication skills, with a proven ability to interact and multitask with project team members, clients, and vendors of varying position levels.
Proficiency in project forecasting, cost controls, billing and project controls methods and tools.
Familiarity with finance and accounting systems.

Skills

Project forecasting.
Cost controls.
Billing and project controls methods and tools.
Finance and accounting systems.

Benefits

ACCO offers a comprehensive benefits package including health insurance, retirement plans, and paid time off.

Pay

Salary range: $80,000 - $120,000 annually, commensurate with experience.

Schedule

Full-time, Monday through Friday, typically 7:00 am to 5:00 pm, with occasional overtime as needed.