Senior Project Administrative Assistant

U-M Architecture, Engineering and Construction is looking for an administrative assistant to join our team. You will provide a variety of administrative support to the Construction Services project managers. We work with senior leaders, faculty, staff, and students across campuses, departments, colleges, and units. Work will be on-site in Ann Arbor, MI.

Responsibilities

• Setup and maintain project master files and logs
• Help with assembly of close-out materials, such as:
  • Warranty contact information
  • Warranties and missing pay applications/quotations
  • Inspection certificates
  • Commissioning documents
• Help update project manager's record drawing set with all applicable addendum, bulletins, and change order documentation
• Help coordinate contract change documentation, such as CCD, bulletin, and change orders
• Schedule and maintain electronic calendars to support the project managers and supervisors
• Meet with project managers and supervisors biweekly to review projects and related tasks
• Organize RFIs and submittals
• Collect safety reports, review, record, prepare incident reports, and route them
• Employ basic reasoning skills and provide accurate work products

Requirements

• High School diploma or associate's degree, including courses in business practices, or an equivalent combination of education and experience
• Four or more years of experience performing administrative responsibilities
• Four or more years of supporting managerial-level positions
• Experience with advanced business software and computer applications, such as Google collaboration tools, Dropbox, and similar platforms

Benefits

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

• Generous time off, including family care, and maternity and parental leaves
• A retirement plan that provides two-for-one matching contributions after one year
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Additional Information

Facilities & Operations is a positive organization dedicated to the principles of being respectful, collaborative, solutions-based, and proactive. Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.